Project Specialist

We are seeking a Project Specialist to join a client in Grapevine, TX. This is a full-time, direct hire position. The role is 100% onsite.

The Project Specialist will support the successful planning, execution, and delivery of projects across the organization. This role serves as a key partner to Project Managers and cross-functional stakeholders by coordinating project activities, maintaining documentation, tracking milestones, and supporting communication efforts to ensure projects are completed on time, within scope, and aligned with business objectives.

The ideal candidate thrives in a fast-paced environment, demonstrates strong organizational and communication skills, and is eager to build a career in project management.

Key Responsibilities

Project Coordination

• Support the planning, scheduling, and execution of assigned projects under the direction of Project Managers.
• Track project timelines, milestones, deliverables, and dependencies to ensure progress remains on schedule.
• Maintain project plans, action-item trackers, meeting minutes, and project documentation.
• Coordinate and monitor day-to-day project activities while ensuring alignment with established objectives.

Stakeholder Communication & Collaboration

• Serve as a liaison between project teams, stakeholders, and business partners to facilitate effective communication and collaboration.
• Organize and coordinate project meetings, prepare agendas, document key decisions, and track follow-up actions.
• Provide timely updates on project status, risks, and dependencies.
• Escalate issues and concerns to project leadership as appropriate.

Documentation & Reporting

• Prepare and maintain project documentation, status reports, dashboards, presentations, and progress summaries.
• Ensure project records and files are accurate, current, and easily accessible.
• Develop reports and metrics that support data-driven project decision-making.
• Utilize project management and collaboration tools to monitor project performance and maintain visibility.

Risk & Issue Management

• Identify project risks, obstac

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.