Project Specialist III

Our client, a Business Manufacturing And Supply company, is looking for a Project Specialist III for their Newton, NC location.

Responsibilities:

• The Project Specialist III provides administrative and coordination support to project teams to ensure projects are well resourced, delivered on time, within scope, and within budget.
• This role assists with documentation, interviewing and onboarding of hired resources, scheduling, communication, and reporting across all phases of the project lifecycle.
• This role also supports procurement, parts/equipment tracking, inventory, coordination with different project managers, and technical resources for project completion,
• Provide administrative support to Project Managers and project teams
• Support internal departments with administrative tasks
• Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking
• Schedule meetings, appointments, and manage calendars
• Assist with interview schedule arrangements and communications with internal recruiting agents
• Assist with project procurement - supporting full lifecycle from order entry to invoice resolution
• Track existing orders, provide updates and proactively resolve delays
• Communicate and coordinate with vendors and contractors
• Support budget tracking and expense reporting
• Assist with data entry, record-keeping, and database management
• Coordinate project meetings, prepare agendas, take minutes, and track action items
• Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts
• Monitor project timelines and highlight potential risks or delays
• Communicate project updates to stakeholders as required
• Support compliance with company policies, procedures, and project standards
• Maintain project filing systems and ensure document version control
• Handle confidential information with professionalism
• Perform other administrative duties as assigned

Requirements:

• Bachelors is required. PM certifications are strongly preferred and will set a candidate apart from others.
• Minimum of 3 years' experience supporting Project Managers and procurement processes.
• Diploma or Bachelor's degree in Business Administration, Project Management or a related field
• Proven experience in an administrative or project support role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar)
• Proven experience in an administrative or office support role
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently and as part of a team
• Dynamic Collaboration
• Office Administrator
• Conflict Resolution
• Effective Time management
• Interpersonal skills
• Preferred Qualifications:
• ERP experience - SAP or similar
• Familiarity with basic accounting or HR support tasks
• Customer service experience
• Certification in Project Management (e.g., PMP, PMC, CAPM, , PRINCE2 Foundation)
• Experience working in engineering or corporate project environments
• Experience using office management software and databases
• Knowledge of basic budgeting and financial tracking
• Key Competencies:
• Organization and planning
• Problem-solving
• Team collaboration
• Adaptability
• Confidentiality and professionalism
• Time management
• Professionalism and discretion
• Reliability
• Adaptability

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities