Project Specialist 2

Title: Project Specialist 2
Location: Pomona, CA (Hybrid: Onsite M & Tu)
Duration: 12 months
Shift: Mon-Fri 8am-5pm

Description

Responsible for user liaison, system specifications, systems design, analysis, and project control. May also interact with Analysts and Programmers through implementation phases and occasionally assist in programming effort. Provide key link between ultimate user and computing resource. Typically possesses five to ten or more years of experience. Good communication skills are a must. Task-oriented and comfortable working with small to large scale projects. Seeks opportunities to excel and help others. Desire to grow with the company because this position's path will lead to other opportunities.

• Participate in and document planning and evaluation meetings.
• Prepare and distribute meeting minutes and other follow-up documentation as needed.
• Able to juggle and prioritize numerous tasks from multiple projects in a fast-paced environment.
• Assist and work with clients in data preparation.
• Ability to adapt quickly to changes in requirements and communicate to project teams.
• Interact with other project resources and coordinate resources when needed.
• Comfortable leading web and face-to-face training and meetings.

Education Requirement

A. High School Diploma or Equivalent

Day-to-Day Responsibilities/Workload

• Subject matter expert and lead within the Railroad team, assists with standard Railroad projects ensuring the proper clearance, approval and/or land rights are acquired on-time.
• Manage approximately 50 new Railroad projects including standard UPRR and BNSF Railroad requests.
• Manage and oversee more than 100 pre-construction Railroad projects requiring follow-up activities, Railroad safety training coordination, flagging services, and payment processing.
• Address questions and inquiries from various internal Operating Unit partners regarding RR processes, timelines, and requirements for obtaining RR approval.
• Manage and lead Railroad projects/requests, advising on scope, timing of RR acquisitions and identifying constraints or encroachment concerns that the RR agency may not approve.
• Meet with Railroad agencies bi-monthly or monthly to discuss the status of current projects in the queue. Answer questions and address concerns to help obtain RR approval or clearances.
• Ensure SCE's prior rights are being recognized by the Railroad entity, and no additional fees will be applied to SCE for standard O&M activities.
• Support multiple large rail expansion projects by working with SCE Project Management to appropriately scope the projected work while planning/design is being completed.
• Project manage, negotiate and schedule bus bridging for SCE projects.
• Submit NON PO payments for Railroad Acquisitions and Line Rents, when required. Prepare Senior Leadership routing memo for all NON PO Payments that will require Sr Leader authorization to approve the agreed-upon compensation, in accordance with the T&D Approval Authorization Delegation Matrix.
• Answer questions or access issues to the RR SharePoint site, provide proper access and ensure the OU's have the ability to submit an RR request and can properly track the progress of their RR request on the RR Tracker.
• Schedule Railroad safety training for all SCE crews that will be working within the RR ROW.
• Submit payments for all RR agreements, invoices, flagging services, safety training and any other fees associated with an RR project.
• Attend project team meetings, advise internal and external customers on acquisition requirements, manage costs and budgets, and develop detailed acquisition plans and schedules.

Required Skills/Attributes

• 5 or more years experience in Right of Way/Railroad/Utility real property transactions, and real estate acquisition experience.
• Will consider High school diploma (with Railroad agency work experience), Associate or Bachelor’s Degree.
• Experience working with UPRR, BNSF, SBCTA, OCTA, LAMTA, SCRRA and/or any other Rail entity.
• Considers safety as the highest priority when making decisions, experience acquiring easements, license agreements, right of entries, conditional clearance memos, ability to review plans, easements and land-related documents, experience interpreting land rights/easements.
• Enjoy working in a fast-paced environment, ability to make timely, informed decisions based on sound judgment while involving key stakeholders at the appropriate level.
• Share innovative ideas openly, achieve high levels of customer service internally and externally, meet commitments and deliver results.
• Communicate with openness, respect and adjust style and level of detail for the audience while contributing to an inclusive environment.
• Ability to work in a team environment and work alone.

Desired Skills/Attributes

• 5-7 years Railroad agency/Utility/Right of Way Acquisition, real property transactions, and real estate acquisition experience.