Project Manager

Title: Project Manager

Location: Nashville, Tennessee   

Duration: 7 months

Description:

Key Responsibilities
Project Coordination
Support project managers with day-to-day project coordination.
Maintain project timelines, milestones, and deliverable trackers.
Coordinate project meetings, including scheduling, agendas, attendance, and follow-up.
Prepare meeting notes and document decisions, action items, owners, and due dates.
Monitor action items and follow up with responsible team members.
Assist with tracking project dependencies and handoffs between teams.
Support Agile ceremonies, including stand-ups, backlog reviews, sprint planning, reviews, and retrospectives, when applicable.

Project Documentation and Reporting
Maintain project plans, status reports, RAID logs, decision logs, stakeholder lists, and other project artifacts.
Collect project updates from workstream leads and team members.
Escalate overdue items, emerging risks, and schedule concerns to the project manager.
Support the development of presentations, dashboards, and executive reporting materials.
Ensure project documents are organized, current, and accessible.
Stakeholder and Team Support
Help coordinate cross-functional meetings and workstream activities.

Assist with stakeholder follow-up and response tracking.
Help identify communication gaps, resource constraints, and unresolved decisions.
Risk, Issue, and Change Support
Assist with identifying and documenting risks, assumptions, issues, and dependencies.
Maintain the RAID log and support regular reviews with the project team.
Track mitigation plans and follow up on assigned actions.
Document requested changes to scope, schedule, requirements, or deliverables.
Bring potential impacts to the project manager’s attention.
Support change control and governance activities as directed.
Administrative and Operational Support
Manage program calendar, distribution lists, shared folders, and SharePoint site.
Track project-related training, onboarding, access, and participation requirements.
Assist with procurement, invoicing, timesheet, and vendor coordination activities when applicable.
Support project closeout activities, including lessons learned, and phase transition materials.
Perform other project coordination duties as assigned.

Required Qualifications
Very strong organizational skills and attention to detail.
Some experience with administrative coordination, project support, operations, business analysis, or team coordination.
Ability to manage multiple assignments and competing deadlines.
Strong written and verbal communication skills.
Ability to work effectively with individuals at different organizational levels.
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
Ability to maintain confidential and sensitive information appropriately.
Preferred Qualifications

Internship, coursework, or experience in project management and/or business operations.
Familiarity with project management concepts, including scope, schedule, milestones, dependencies, risks, issues, and change management.
Familiarity with Agile, Scrum, or other delivery methodologies.
Experience using project management or collaboration tools such as Planview, AirTable, Microsoft Planner, Jira, Azure DevOps, SharePoint, or similar platforms.
CAPM, Scrum certification, or other project management training.
Core Competencies
Organization and follow-through
Communication and active listening
Attention to detail
Collaboration and teamwork
Time management
Problem-solving
Adaptability
Professional judgment
Customer and stakeholder service
Accountability