Location:Hybrid - Thousand Oaks, CA
Employment Type: Contingent Worker (Contract, W2)
Contract Length: 12 months (possible extension)
Compensation: Open Market
Summary of the Role
Join a global program management team at a large biotech pharmaceutical leader, supporting medical device and combination product development from early stages through commercialization. You will help drive project execution, coordinate cross-functional efforts, and support process improvements in a regulated environment. This role enables you to make a tangible impact on global projects while working both onsite and remotely.
Key Responsibilities
- Facilitate cross-functional coordination for medical device and combination product development programs
- Develop and maintain integrated project plans, timelines, milestone trackers, and action logs
- Partner with engineering, quality, regulatory, clinical, manufacturing, supply chain, and additional teams to ensure aligned execution
- Organize and support core team meetings and program reviews, including agenda preparation, decision documentation, and follow-up
- Track project status against timelines and milestones; escalate risks, delays, or issues
- Create and update project dashboards, status reports, presentations, and milestone review materials
- Maintain program documentation to ensure readiness for design reviews, phase gates, and launch activities
- Assist with risk, issue, assumption, and change tracking to maintain program visibility
- Support coordination with external suppliers and partners as applicable
- Contribute to process improvement initiatives for project management practices and team routines
Required Experience & Skills
- Strong organizational and communication skills
- Demonstrated initiative and follow-through on project tasks
- Experience in project management roles within large, matrixed organizations
- Ability to work effectively across diverse, cross-functional teams
- Proficiency in project planning, tracking, and reporting
Preferred Qualifications
- Experience with medical product/device or technical programs in addition to project management
Top 3 Must Have Skills
1. Project planning and tracking, maintaining integrated project plans, schedules, milestones, risks, and reporting
2. Cross-functional coordination and communication across multiple disciplines in a matrixed environment
3. Strong organization and follow-through on multiple priorities, action items, and documentation
Day-to-Day Responsibilities
- Update and maintain project plans, trackers, and milestone schedules
- Coordinate and organize meetings across functional teams; prepare agendas and document actions
- Monitor project progress and proactively identify and escalate issues or risks
- Prepare status materials for leadership and team meetings
- Manage and organize program documentation for regulatory readiness
- Coordinate activities with suppliers and partners affecting program deliverables
- Continuously improve project management templates, processes, and routines
- Support compliance efforts to align with design control, quality systems, and regulatory standards
Basic Qualifications
- Doctorate degree
- Master’s degree and 2 years of experience
- Bachelor’s degree and 4 years of experience
- Associate’s degree and 8 years of experience
- High school diploma / GED and 10 years of experience
This posting is for Contingent Worker, not an FTE