Seeking a Project Manager PMP for a hybrid long-term contract role with the Commonwealth of Virginia in Mechanicsville, VA.
The Agency's Information Technology Division (ITD) is seeking a highly organized and detail oriented PMO Support Specialist to enhance project governance, support project managers, and strengthen agency-wide project delivery practices. This role provides direct support to the PMO through documentation management, training coordination, risk oversight, and recurring reporting across Commonwealth-level and agency IT projects.
Responsibilities
The PMO Support Specialist will:
" Update, maintain, and publish PMO documentation that supports IT project managers and ITD staff.
" Manage and maintain SharePoint Online document libraries to ensure accuracy, accessibility, and proper governance.
" Develop, coordinate, and deliver training (in-person and virtual) for agency IT project managers and supporting staff, including creation of training materials and user documentation.
" Serve as a risk manager for Commonwealth-level IT projects, providing guidance on risk identification, mitigation planning, and escalation procedures.
" Support recurring cadenced reporting using Excel and Power BI, ensuring data accuracy and meaningful insights.
" Provide oversight and guidance to projects in the Planning phase to ensure readiness for execution.
" Ensure projects in execution follow established governance structures, including meeting cadence, reporting, metrics tracking, risk and issue management, and quality assurance.
" Review project plans to ensure inclusion of required components such as tasks, schedules, risk identification, resource allocation, checkpoints, and status reporting.
Knowledge, Skills, and Abilities
" Knowledge of project management methodologies, PMO standards, and governance frameworks.
" Knowledge of SharePoint Online document organization, permissions, and content management best practices.
" Knowledge of instructional design principles and effective training development techniques.
" Strong skills in publishing professional documentation, maintaining organized repositories, and supporting PMO processes.
" Skill in developing and delivering training to audiences with varying levels of project management experience.
" Skill in performing risk assessments and communicating risk posture.
" Skill in preparing data-driven reports and visualizations using Excel and Power BI.
" Ability to evaluate project readiness during Planning and provide guidance to project managers.
" Ability to monitor governance compliance throughout project execution.
" Ability to review project plans for completeness and collaborate with teams to address gaps.
QUALIFICATIONS
" The candidate should have 15 years of overall IT experience. Experience with technology infrastructure is preferred. Application Development experience is a plus.
" The candidate must have a minimum of 10 years of experience.
" The candidate should be proficient in MS Office tools such as Microsoft Project, Visio, and excel.
" The candidate should possess training and documentation experience.
" PMP or ACP Certification through PMI or Qualified under Commonwealth of Virginia
Qualification Standards for IT Project Managers.
See :http://www.vita.virginia.gov/oversight/projects/default.aspx?id=
" Experience with VITA's Commonwealth Technology Portfolio (CTP) system and ECOS
process is strongly preferred.
" Experience with the core Commonwealth IT procurement processes is preferred.