Project Manager

• Provide full project lifecycle ownership for assigned projects.

• Develop Project Execution Plans for the implementation and successful delivery of projects from initiation to deployment.

• Deliver progress reports, proposals, requirements documentation and presentations to key stakeholders and partners as required.

• Lead meetings and workshops required to deliver the project.

• Understand interdependencies between technology, operations, and business needs.

• Assist other project managers if assigned to their project team.

• Support the client team to establish baseline project budgets.

• Adhere to cost control procedures and be responsible for budget control; Provide regular cost updates throughout the project lifecycle reporting any deviations from budget.

• Lead the vendor bidding process: prepare bid documents, interview, and recommend vendors, and introduce project to the selected vendor.

• Report third party vendor fees/supply costs to ensure best price and quality is maintained.

• Prepare contract documents, scopes of work documents and Key Performance Indicators for vendors; Establish payment terms and conditions aligning with client’s vendor selection requirements.

• Coordinate the review of construction plans by the appointed performance technology design team and client team to ensure design information has been sufficiently adopted into the primary building design.

• Monitor the construction progress, identify potential risks, and be proactive in finding possible solutions.

• Schedule all vendors to meet overall project deadlines as they relate to the building process and first day of business, adapting schedules as required if the end date moves.

• Ensure system functionality before handover to the end user; Communicate changes to appropriate teams and liaise with the relevant Account Manager to adjust resources accordingly.

• Provide project close out documentation, including reconciliation of budgets to the team.

• Report on program performance to the relevant Account Manager.

• Provide recommendations on project development strategies to the relevant Account Manager on learnings and developments of project knowledge.

This list is not intended to be exhaustive and may be subject to alteration over time.

Skills & Qualifications

We value diverse experiences and educational backgrounds. If you meet most of the qualifications listed below, we encourage you to apply. At Charcoalblue, we are committed to fostering an inclusive environment where every team member can thrive.

Essential Skills

• Minimum five (5) years of project management experience with a focus on architecture, construction, performance, design, or related fields.

• Experience with event spaces, theatre, performing arts, or buildings, either through direct experience or professional project management work.

• Demonstrated success managing planning processes, utilizing construction terminology and building systems, and understanding overall project sequence/timing.

• Fundamental understanding of AV system functionality and installation process and techniques.

• Ability to read and comprehend project technical documents including, but not limited to, engineering and architectural drawings, schedules, test reports, or commissioning documents.

• Proven ability to manage multiple projects simultaneously.

• Familiarity with typical project management tools (e.g., MS Project, Planera, Trello, Asana).

• Excellent written, verbal, and presentation communication skills including an excellent working knowledge of Microsoft and G Suite applications.

• Proven ability to manage complex budgets, including tracking, forecasting, and reporting.

Desirable

• AV, IT, broadcast and/or telecommunications experience is advantageous.

• A formal qualification/degree in Project Management (Architecture/Interior/AV/Entertainment) strongly preferred.

• Ability to work in a collaborative and fast-paced environment with a high degree of self-motivation and initiative.

• Ability to manage multiple projects simultaneously.

• Detail-oriented with the ability to think, plan, and execute multiple projects in different phases simultaneously with little direct supervision.

• Able to work calmly and effectively under pressure.

• Flexibility and adaptability to changing business needs.

• Ability to build relationships with colleagues, clients, vendors, stakeholders, and manage relationships with colleagues, clients, vendors, stakeholders, and management.

Location

We are currently working in a distributed hybrid model, meaning you will be able to work from your home (or other place of your choosing). Travel within the US and occasional travel internationally for projects and/or team building will also be required, with advance notice.   

Please note that, although the role is distributed, the successful applicant should be able and willing to travel to external meetings and our US studios as required with notice, including occasional attendance at the client’s offices. It is preferable, but not required, that the successful candidate be located in the Bay Area or the West Coast United States.