Project Manager

The Pineapple Agency

The Project Manager is responsible for overseeing the planning and execution of experiential projects, coordinating teams, timelines, budgets, and deliverables to ensure successful project completion. Working closely with Senior Producers and cross-functional teams, this role drives accountability, proactively resolves issues, and keeps projects on track and aligned with client expectations.

Essential Duties and Responsibilities

Manage the day-to-day execution and flow of assigned experiential projects from kickoff through completion

Develop and maintain project plans, timelines, budgets, resource allocations, and deliverables

Coordinate multiple projects simultaneously, prioritizing tasks and ensuring deadlines are met

Track project progress and maintain accurate, real-time visibility into project status, labor, materials, and costs

Identify potential risks, delays, and budget concerns and proactively develop solutions

Escalate potential timeline or budget overruns and coordinate change orders as needed

Maintain internal project trackers and project management systems

Coordinate purchasing to ensure materials are ordered, received, and available to the appropriate teams when needed

Track materials, labor, and project expenses and coordinate receipts and documentation with Accounting

Coordinate CAD drawing, estimates, and revisions to ensure approvals are obtained and information is communicated to the shop floor

Collect and communicate CAP mapping and project updates as needed

Work across business unites to coordinate productions requirements and ensure project move efficiently through the Experiential division

Serves as a central point of coordination between internal teams, leadership, vendors, and client as appropriate

Communicate project meetings, calls, updates, and communications

Build strong internal and external relationships that support successful project execution

Keep stakeholders informed of project progress, changes, risks, and required decisions

Partner with Senior Producers and leadership to ensure projects remain aligned with client expectations and company objectives

Identify, vet, hire, and coordinate vendors based on project requirements

Support staffing and resource planning for projects, including more complex campaigns

Assist with recruiting, onboarding, and training team members and partnering teams as needed

Identify opportunities to improve project workflows, communication, and overall productivity

Support implementation and organization of project management tools and processes

Make recommendations to streamline project execution and improve cross-functional collaboration

Perform other special projects and duties as assigned

Required Skills:

3-5+ years of project management, planning, and execution experience (preferably in a marketing agency, fabrication, or experiential/festival event environment)

Practical experience with project management software tools, methodologies, and best practices

Including experience with Google Suite and CRM software tools, methods, and best practices

Experience seeing complex projects through the full life cycle

Natural ability to effectively supervise and motivate multidisciplinary teams

Proven ability to execute projects within outlined scope, budget, and timeline

Excellent analytical skills

Strong work ethic and passion for delivering best-in-class consumer experiences

Extremely resourceful

Must be an active problem solver, instilled with a sense of urgency for projects large and small

Ability to meet tight deadlines

Strong interpersonal and communication skills

Thorough understanding of and passion for experiential marketing a plus!

Project management certification a plus!

Education and/or Experience:

A degree or certification in a related field is preferred but not mandatory.

Physical Demands and Work Environment:

Prolonged periods of sitting at a desk (typically 6–8 hours per day).

Continuous use of a computer, including keyboarding, mouse navigation, and viewing detailed drawings on a monitor.

Regular movement throughout office, production, event, and client/vendor environments

Clear verbal communication for collaboration with project managers and field teams.

Ability to walk, stand, or move through manufacturing or construction environments.

Work performed primarily in an office environment with standard lighting and noise levels.

Occasional exposure to outdoor or industrial environments

May occasionally require lifting and/or moving up to 50 lbs

Expected to travel to onsite locations, as needed

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