Project Manager III

This role is critical in driving project execution, managing trackers, and facilitating collaboration with internal and external partners, including researchers. The ideal candidate will be detail-oriented, proactive, and comfortable working in a fast-paced environment with sensitive data and partnership requirements.

Job Title: Project Manager III
Location: Menlo Park, CA (Hybrid)
Duration: 3 months

Overview
We are seeking a motivated professional to support an AI Data Acquisition team. This role is critical in driving project execution, managing trackers, and facilitating collaboration with internal and external partners, including researchers. The ideal candidate will be detail-oriented, proactive, and comfortable working in a fast-paced environment with sensitive data and partnership requirements.

Key Responsibilities

• Project Tracking & Management
• Create, monitor and update project trackers to ensure timely completion of deliverables across the team.
• Coordinate with team members to gather status updates and identify blockers.
• Build, maintain, and optimize tracking tools (e.g., spreadsheets, dashboards) for project progress and action items.
• Reporting & Documentation
• Generate regular reports based on tracker data for leadership and stakeholders.
• Document project milestones, action items, and follow-ups in a clear and organized manner.
• Partner Onboarding & Engagement
• Support onboarding processes for new partners, including researchers and external collaborators.
• Ensure all necessary documentation (e.g., NDAs, compliance forms) is completed and tracked.
• Facilitate communication and engagement with partners, following up on action items and deliverables.
• NDA Management
• Process and track NDA status and ensure compliance with internal policies.
• Follow up with relevant parties to ensure timely completion and renewal of NDAs.
• Collaboration & Follow-Up
• Engage with XFN partners to drive completion of assigned tasks and action items.
• Proactively follow up on outstanding items and escalate issues as needed.

Qualifications

• Experience with project tracking, reporting, and documentation (preferably in a tech or research environment).
• Strong organizational and communication skills.
• Proficiency with tracking tools (e.g., Google Sheets, Excel, project management software).
• Ability to handle sensitive information and manage compliance-related documentation.
• Experience working with external partners or researchers is a plus.
• Familiarity with AI, AI tooling, data sourcing, or partnership management preferred.