Project Manager II - Office of the Dean of Clinical Affairs

Description

The Project Manager II supports the Office of the Dean of Clinical Affairs in advancing operational and strategic initiatives across clinical departments and the health system. This role coordinates cross-functional projects from planning through implementation by developing project plans, tracking milestones and deliverables, facilitating stakeholder engagement, and providing regular status updates. The Project Manager II supports workflow development, project governance, meeting coordination, risk identification, and follow-up activities to ensure initiatives progress efficiently and achieve intended outcomes.

Responsibilities

• Coordinates between Clinical Affairs leadership, departmental, and system stakeholders to advance initiatives from planning through implementation, ensuring alignment and timely execution.
• Develops and maintains knowledge of the medical school, its clinical departments, and related organizational units, including their structure, priorities, stakeholders, and operational needs, to support effective project execution and advancement of strategic initiatives.
• Plans, directs and coordinates activities of designated project(s) to ensure that goals or objectives of the project are accomplished within prescribed time frame and makes recommendations for future project phases or future projects, based on lessons learned from the project.
• Communicates project initiatives and tasks to team members and committee members clearly and regularly. Confers with leadership to outline work plan and to assign duties, responsibilities, and scope of authority. Responds to feedback and status reports from the project team and applicable committees and Directors to revise the project tasks and/or timeline as necessary
• Works with project team to set meaningful performance objectives; sets specific performance goals and identifies measures for evaluating goal achievement
• Communicates high expectations; links performance improvement and skill development to relevant personal and business goals; checks for understanding of and commitment to performance and development goals as well as follow-up activities.
• Seeks suggestions for improving performance; collaboratively creates development plans that include activities targeted to specific goals; leverages environmental supports and removes development barriers; advocates for individual to higher levels of management to create development opportunities.
• Monitors progress toward project milestones to ensure metrics are met in a timely fashion and within prescribed budget including consultants and outside vendors. Prepares project reports for management, client, or regulatory agencies as required
• Remains informed of changing applicable regulations which may affect project objectives, goals, progress and/or timelines. Alters project plan accordingly.
• Facilitates coordination of all elements which support project work (meetings, agendas, deliverables, etc.). Maintains/updated schedules and calendars. Provides logistical support as needed. Establishes work plans and staffing for each phase of project
• Maintains effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures
• Initiates and maintains strategic relationships with stakeholders inside and outside the health system (e.g. physicians, cross-functional partners, payers, suppliers, community representatives) to advance clinical and business goals.
• Translates strategic priorities into operational reality; aligning communication, accountabilities, resource capabilities, internal processes, and ongoing measurement systems to ensure that strategic priorities yield measurable and sustainable results.
• Actively maintains a broad awareness of the internal and external environment by accurately perceiving organizational, political, and social dynamics; proactively navigating the stakeholder environment to avoid unwanted or unproductive reactions and consequences
• Constantly monitors the organization (inside an out) to stay abreast of political realities (hidden agendas, motives, informal power struggles, etc.) assesses the views and positions of stakeholders on key issues.
• Performs other related duties

Qualifications

• Bachelors degree required, Master's preferred
• Minimum 5+ years' experience of prior healthcare industry experience required, preferably in the areas of project management, change management, health care delivery re-design or integration, health policy reform
• Preferred:
• Experience working within an academic health system, with knowledge of clinical department administration and faculty affairs
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Copilot) and project management software

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai's unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.

Compensation

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $86111.9 - $152169.32 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.