PROJECT MANAGER II

Montefiore Medical Center

NY

JOB DETAILS
SALARY
$102,000–$127,500 Per Year
SKILLS
Accounting, Administrative Skills, Air Intelligence Agency (AIA), Automation, Best Practices, Bid Analysis, Bid Packages, Billing, Budget Management, Budget Reporting, Budgeting, Budgeting Software, Business Services, Capital Project, Cash Flow, Cash Flow Projection, Change Control, Change Requests/Orders, Communication Skills, Construction, Construction Management, Construction Project Management, Construction Support, Contract Analysis, Contract Management, Cost Analysis, Cross-Functional, Data Management, Document Change Management, Document Management, Documentation, Documentation Standards, File Maintenance, Finance, Financial Analysis, Financial Compliance, Financial Control, Financial Management, Financial Modeling, Financial Operations, Financial Projections, Financial Reporting, Financial Support, Financial Systems, Forecasting, Funding, Genetics, Healthcare, Identify Issues, Information Technology & Information Systems, Insurance Documentation, Leadership, Legal, Legal Documents, Metrics, Microsoft Excel, Military, Multiplatform/Cross-Platform, Operational Improvement, Operational Strategy, Organizational Skills, Pivot Tables, Presentation/Verbal Skills, Pricing, Process Improvement, Project Development, Project Management Information System (PMIS), Project/Program Management, Purchasing/Procurement, Reconciliation, Reporting Dashboards, Source Code/Configuration Management (SCM), Supply Chain, System Integration (SI), Time Management, Variance Analysis, Writing Skills
LOCATION
NY
POSTED
30+ days ago

City/State:

The Bronx, New York

Grant Funded:

No

Department:

FAC - Project Business Services

Work Shift:

Day

Work Days:

MON-FRI

Scheduled Hours:

8:30 AM-5 PM

Scheduled Daily Hours:

7.5 HOURS

Pay Range:

$102,000.00-$127,500.00

The Project Manager (PMIS) plays a central role in supporting the Design & Construction (D&C) Department's mission to deliver capital and renovation projects efficiently, transparently, and in compliance with institutional financial and operational standards. This special Project Management role safeguards operational continuity, ensuring system stability across all active projects while reducing dependency on leadership intervention.

Reporting to the Director of Supply Chain and Finance for Design and Construction, this position is responsible for managing and coordinating the financial modules within Procore, supporting 5-year cash flow planning, conducting bid leveling support, and bridging integration between Procore, Strata, and Infor. The Coordinator will serve as a key liaison between Financial Analysts, Project Managers, the Contracts Analyst, and IT teams to ensure all project financial data is accurate, timely, and aligned with enterprise reporting needs.

Core Responsibilities:

  1. Procore PMIS Program & Financial Management
  • Serve as the departmental Procore Financials Coordinator, configuring and managing budget, contract, commitment, change event, and invoice tracking modules.
  • Coordinate the development of project financial dashboards and reports for leadership, ensuring accuracy across real-time metrics and legacy systems.
  • Identify and help resolve system inconsistencies and support process improvements within the Procore platform.
  1. Cash Flow Planning & Financial Forecasting
  • Develop and maintain 5-year capital and renovation cash flow projections, consolidating data from Procore, Strata, and Infor to support institutional planning and decision-making.
  • Collaborate with senior leaders to align cash flow forecasts with strategic capital priorities, funding allocations, and project pipelines.
  • Support financial scenario modeling for project phasing, deferred work, and budget realignment needs.
  1. Bid Leveling & Proposal Evaluation Support
  • Assist Project Managers in the development and review of bid leveling sheets, ensuring accurate comparison of vendor proposals including base scope, alternates, unit pricing, and exclusions.
  • Upload and organize vendor proposals and related documentation in Procore, maintaining consistent file structure and naming conventions.
  • Provide administrative and financial support during bid evaluations, helping to flag discrepancies or incomplete data for follow-up.
  • Work in close coordination with the Contracts Analyst by using Procore to review bid documents, organize attachments, and ensure appropriate materials are available for award consideration.
  1. Contract Administration Support via Procore
  • Support the contract lifecycle process in Procore by tracking contract uploads, change orders, insurance documents, and compliance attachments.
  • Collaborate with the Contracts Coordinator, Legal, and Compliance teams to ensure contract workflows are followed.
  • Maintain document version control and assist with routing financial and legal documentation for approvals and execution.
  1. System Integration & Data Governance
  • Partner with the Financial Systems and IT Teams to manage data integration between Procore, Strata, and Infor, ensuring data fidelity and eliminating duplication of effort.
  • Monitor and troubleshoot system syncs, identifying gaps in reporting logic and ensuring seamless data flow across platforms.
  • Contribute to the refinement of data governance practices related to project coding, invoice tagging, and funding sources.
  1. Change Order Coordination & Financial Controls
  • Utilize Procore's Change Events and Budget tools to track scope adjustments, pending approvals, and financial impacts.
  • Collaborate with Project Managers and Financial Analysts to validate cost impacts, funding coverage, and forecast implications.
  • Assist in the development of internal controls for change management documentation, ensuring audit readiness and transparency.

Required Qualifications:

  • Bachelor's degree in Construction Management, Finance, Business, Accounting, or a related field.
  • Minimum of 5 years of experience in construction project management and financial controls, project reporting, and/or enterprise-level project management systems.
  • Advanced proficiency in Procore, with specific expertise in financial tools (Budget, Commitment, Change Events, Invoicing).
  • Experience using and integrating data across Infor and Strata platforms is strongly preferred.
  • Proven ability to develop cash flow models, budget variance reports, and system-integrated financial dashboards.
  • Strong command of Microsoft Excel (pivot tables, advanced formulas, conditional formatting, etc.) and data reconciliation best practices.
  • Highly organized, deadline-driven, and proactive with excellent written and verbal communication skills.
  • Ability to work independently while coordinating with multi-disciplinary teams across Finance, Construction, IT, and Legal.

Preferred Attributes:

  • Experience supporting construction or facilities projects within a healthcare, academic, or institutional environment.
  • Familiarity with project award processes, procurement memo writing, and documentation standards (AIA contracts, bid packages, COIs, etc.).
  • Commitment to leveraging systems and automation to improve operational efficiency, financial transparency, and compliance adherence.

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.

About the Company

M

Montefiore Medical Center

About Montefiore Medical Center

Commitment to Excellence

As the academic medical center and University Hospital for Albert Einstein College of Medicine, Montefiore Medical Center is nationally recognized for clinical excellence—breaking new ground in research, training the next generation of healthcare leaders, and delivering science-driven, patient-centered care.

Montefiore is ranked among the top hospitals nationally and regionally by U.S. News & World Report. For more than 100 years we have been innovating new treatments, new procedures and new approaches to patient care, producing stellar outcomes and raising the bar for medical centers in the region and around the world. As we build on this momentum, we continue to advance the practice of medicine and set the standard for excellence.

Enduring Mission and Distinguished History

The mission of Montefiore is to heal, to teach, to discover and to advance the health of the communities we serve.

From its beginning in 1884, as a facility for the care of patients with tuberculosis and other chronic illnesses, to the new millennium, Montefiore has been at the forefront of patient care, research and education and steadfast commitment to its community.

Our Services

We provide coordinated, compassionate and leading-edge care designed to reach people when and where they need it most. Through highly integrated teams of physicians, nurses, social workers, mental health professionals and other caregivers, we have created an innovative, seamless system of care focused around the patient.

Notable Centers of Excellence

At the intersection of Einstein science and Montefiore medicine is our commitment to scientific inquiry. This commitment has resulted in the creation of the Montefiore-Einstein Centers of Excellence in cancer care, cardiovascular services, transplantation and children’s health, where nationally recognized investigators and multidisciplinary clinical teams collaborate to develop and deliver advanced, innovative care.

Advanced Specialty and Surgical Care

We offer advanced, multidisciplinary care across specialties, delivering one standard of excellence for all. Our interventions are designed to help patients understand and manage their illness, advocate for their health, access the right treatments and receive the vital social support they need to flourish. On multiple fronts, Montefiore is developing more effective and less invasive approaches to complex problems from procedures to repair diseased hearts, protocols to treat complex cancers and medical devices designed to meet the needs of growing children.

Primary Care

With nearly 50 primary care locations throughout the New York metropolitan area, we are focusing on accessible, patient-centered primary and preventive care provided by leading physicians in the areas of family and internal medicine, pediatrics, obstetrics and gynecology, and a team of experts in nursing, health education, nutrition and pharmacy.

Providing Care Without Walls

Montefiore combines its deep commitment to the community with nationally-renowned expertise to reach people in locations easiest for them. Through Montefiore’s School Health Program (MSHP), Primary Care at Home programs, mobile medical and dental health vans and health education initiatives, Montefiore provides primary care services in non-traditional settings.

Through the formation of highly integrated teams of physicians, nurses, social workers, mental health professionals, care managers and other caregivers, we provide care around the patient, when and where they need it.

Research and Education

Montefiore's partnership with Einstein advances clinical and translational research to accelerate the pace at which new discoveries become the treatments and therapies that benefit patients. Together, the two institutions are among 38 academic medical centers nationwide to be awarded a prestigious Clinical and Translational Science Award (CTSA) by the National Institutes of Health.

The second-largest medical residency program in the country, with 1,251 residents and fellows across 89 programs, Montefiore provides the doctors of tomorrow a unique opportunity for education and training in one of the most diverse urban areas in the country — one where the population is global, the disease burden is high, and the need for quality care is great.

The partnership is further strengthened by the dual appointments of faculty and physicians across both organizations—enhancing synergies and collaborations for research, teaching and patient care.

Comprehensive Care Management

Since 1996, Montefiore has developed advanced models of care management to help patients, especially those with chronic diseases such as diabetes, heart failure and mental illness, achieve better health and improved wellbeing in a cost effective way. Montefiore goes beyond fragmented fee-for-service payments, assuming total responsibility for the quality and costs of care for some of our sickest patients.

Through CMO, Montefiore Care Management, we use a global prepayment or similar strategies to manage care for 200,000 individuals over the continuum, including hospital care, rehabilitation, outpatient care, professional services, home care, mental health counseling, community-based services, remote patient monitoring and many other programs.

Our leadership in coordinating care across multiple settings has earned us federal recognition from the Centers for Medicare and Medicaid Services as a Pioneer Accountable Care Organization. Montefiore's ACO is one of only 32 organizations in the nation, as well as the only one in New York State, to operate under this new model of providing Medicare beneficiaries with higher quality care, while reducing expenditures through enhanced care coordination.

Learn More

  • Mission, Vision and Values – Montefiore’s unique path of growth into the future and the clinical excellence and outstanding customer care that will get us there.
  • History and Milestones – Proud traditions guiding our mission and the moments that helped shape Montefiore into a premier academic medical center.
  • Commitment to the Community – Community health, education and neighborhood development.
  • Leadership – Executives and clinical chairs leading Montefiore’s advancements.
  • Physicians – Widely acclaimed medical professionals and specialists who provide our patients with the highest standards of care.
  • Nursing Staff – Highly competent and compassionate professionals committed to improving the health of their patients.
  • Ways to Give – Philanthropic opportunities and other ways to support Montefiore Medical Center.
COMPANY SIZE
10,000 employees or more
INDUSTRY
Healthcare Services
WEBSITE
http://www.montefiore.org/