Project Manager II

Position Overview

We are currently seeking an experienced Architectural Project Manager to join our team in our Auburn, NY office. The Project Manager II is responsible for overseeing the planning, execution, and successful completion of architectural projects from project inception through closeout. This position serves as the primary point of contact for clients during project delivery, leading project teams and coordinating project scope, budget, schedule, quality control, and technical execution.

Project Inception

• Develop project scope, budget, and schedule in collaboration with the Project Principal.
• Provide input during fee negotiations regarding anticipated tasks, staffing requirements, and project scope.
• Prepare proposals and contracts for professional services as authorized.
• Determine staffing requirements and coordinate project team assignments.

Project Delivery

• Serve as the primary client contact throughout project delivery.
• Lead project team meetings, client meetings, and scheduling coordination efforts.
• Communicate project scope, budget, schedule, and quality control requirements to project teams.
• Supervise and coordinate the work of architectural and multidisciplinary project team members.
• Oversee code analysis and regulatory compliance of project designs.
• Coordinate development and review of contract documents to ensure technical quality and completeness.
• Monitor project budgets, schedules, staffing utilization, and fee performance.
• Identify and coordinate additional services when required.
• Establish project estimates and oversee project cost management.
• Manage project submissions to regulatory and approval agencies.
• Coordinate bidding and construction administration activities.
• Attend construction meetings and collaborate with clients and contractors to resolve design and construction issues.
• Review contractor requisitions and change orders as authorized.
• Coordinate project billing status with Accounting and participate in project review meetings.

Project Closeout

• Oversee project closeout activities including final inspections, punch lists, and project documentation.
• Ensure all project deliverables are completed and provided to the client.
• Facilitate project debrief meetings to capture lessons learned and improve future project delivery.
• Assist Marketing with project descriptions, photography coordination, and project promotion efforts.

Business Development and Professional Development

• Support Principals in marketing and business development activities, including proposal preparation and client interviews.
• Maintain and develop relationships with both existing and prospective clients.
• Identify and pursue potential project opportunities.
• Maintain current knowledge of building codes, design standards, project management practices, and software applications through continuing education and professional involvement.
• Participate in relevant professional organizations and industry associations.

Personnel Leadership

• Review and communicate staff performance on projects.
• Provide input for employee performance evaluations.
• Mentor and support project team members to promote professional growth and project success.