Job Overview:
As the Project Manager, you will partner closely with the General Manager, Board and Engineers to oversee, manage, and execute capital projects for a luxury high-rise community. This role is focused on the planning, coordination, and administrative oversight of capital improvements, mechanical, and infrastructure enhancement projects. You will serve as the central point of coordination between management, vendors, and internal teams to ensure projects are completed on time, within scope, and aligned with community standards.
This position is ideal for someone with a strong project and building engineering background who is ready to step into a project-focused leadership role.
Compensation: $100,000 - $130,000 annually, based on experience
Your Responsibilities:
Project Management & Execution
- Work closely with the General Manager and Maintenance team to plan, coordinate, and oversee capital improvement projects, mechanical upgrades, preventative maintenance initiatives and aesthetic enhancements
- Manage multiple projects simultaneously, including defining scope, timelines, deliverables and required approvals
- Coordinate with vendors, contractors and consultants to schedule work, monitorprogress and ensure quality standards are met
- Track project milestones, identify risks or delays and communicate updates to leadership
- Review vendor proposals, contracts and invoices to ensure accuracy and alignment with approved scopes of work
- Assist with project budgeting, cost tracking and documentation related to capital and operational projects
- Ensure projects are executed in compliance with governing documents, safety standards and local regulations
Vendor & Contractor Management
- Serve as the primary point of contact for vendors and contractors related to assigned projects
- Schedule work, coordinate access and ensure vendors adhere to community rules and expectations
- Monitor vendor performance and follow up to ensure timely completion and resolution of punch-list items
- Maintain organized project records, contracts and documentation
Operational & Administrative Support
- Support the General Manager with administrative oversight related to projects and operational initiatives
- Assist with preparation of project-related reports, board materials and meeting documentation as needed
- Coordinate access credentials, permits and logistics for vendors and contractors
- Escalate project risks, budget concerns or operational issues to leadership as appropriate
Other Duties
- Perform additional responsibilities and special projects as assigned to support the overall success and long-term value of the community
Skills and Qualifications:
- Strong project management and organizational skills with the ability to manage competing priorities
- Excellent communication and interpersonal skills with the ability to work effectively with vendors, residents, and leadership
- Detail-oriented with strong follow-through and documentation skills
- Able to assess technical information and make sound recommendations
- Collaborative mindset with the confidence to lead vendor coordination efforts
- Proficient in Microsoft Office and project tracking tools
Education and Experience:
- Maintenance, building engineering, or facilities management experience strongly (preferred)
- Prior experience coordinating vendors, contractors, or capital projects (required)
- HOA, property management, or high-rise experience highly (preferred)
- Customer service or operations experience in a residential or commercial environment (preferred)
Physical Requirements / Working Environment:
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position involves sitting, standing, stooping, kneeling, pushing, shoving, lifting, carrying and moving objects that can weigh up to 25 lbs. This movement can occur throughout the day. Must also be able to climb several flights of stairs if necessary.
Must be able to sit and stand for extended periods of time.
Must be able to communicate both on the phone and in person with our clients in order to resolve issues and manage the business.
Must have finger dexterity for typing/using a keyboard.
Must be mobile enough to move around both the office in order to make copies, send mail and faxes and to walk around the property. This could include lengthy walks on uneven areas.
Talking and hearing occur continuously in the process of communicating with guests, supervisors, and other associates.
Capable of working extended hours, to include evenings, weekends and holidays as necessary.
This position may alternate between working indoors in a controlled climate and with proper lighting, to an outdoors setting with variable climate and lighting.
Must be able to interact with all types of individuals, be mentally alert, detail oriented, and with good reasoning skills.
Must be able to work on more than one assignment at a time with frequent interruptions, changes and delays. Must be able to remain focused and work effectively, efficiently, and cheerfully under such circumstances. For safety reasons, employee must remain alert to working conditions and aware of safety, health, and environmental concerns.
Must be able to work effectively and cheerfully in an environment which may be stressful due to adversarial situations resulting from the proper performance of duties.
Work Location: Onsite full time, West New York, NJ
Work Hours: Monday – Friday, 8a – 5p.