Project Manager, Congresses & Regional Marketing

Job Title:	Project Manager, Congresses & Regional Marketing
Location:	Mettawa, IL 60045
Duration:	12+ months (possible extension)
Shift Timing:	1st shift, Monday Friday, Standard business hours

Salary: $45 per hour .

Top Must Haves:
1. Project management, timelines, attention to detail
2. Highly skilled in Client 360 applications including Excel, PowerPoint
3. Stakeholder and Cross-functional communication skills and experience
4. Marketing operations and administrative functions, project efficiencies

Purpose
Roles and Responsibilities:
Create a Gastro Congress/RMM Dashboard
Manage Gastro calendar (for all of marketing) of all national and regional congresses

" Consulting
o Initiate contracts, oversee invoices/payments and closeout documentation for advisor consulting activity.
o Keep records for budgeting and reconciliation of invoices
o Submit PO requests for advisory boards, congress software (TipMed)

Manage and keep current HCP Repository

Generate and support presentation material for the following:
"
o RMM Communications
Insights
Conference Summaries
o Marketing/Consulting project
Create advisor bio books and pre consulting presentation

Collaborate with RMMs to develop RMM playbook
"
o Consulting SOP
o Advisory Board SOP
o Congress Planning and Execution SOP

" Collaborate with Marketing Manager, Congresses
o Advocacy Playbook
o Support for congress mapping and sponsorship advisement w/field
o Collaborate with RMMs to create advisor bio books and preconference presentation

" Manage product theater execution
o Work with external organizations to obtain and process product theater information to Client compliance and Propel.
o Collaborate with RMMs to plan and execute product theaters for approximately 20 national and regional conferences.

Adding an Associate Marketing Manager role would significantly strengthen the team s effectiveness and efficiency by allowing the RMMs to focus on higher-value strategic priorities rather than being absorbed by operational and administrative tasks.

" Improve conference execution:
Allow the RMMs to focus more fully on engagement quality and strategic interactions at conferences, while ensuring smoother transitions and stronger oversight of CBIC responsibilities. This would reduce the operational burden currently limiting our ability to fully optimize these engagements.
" Increase field presence and HCP engagement:
Free up capacity for the RMMs to spend more time in the field with HCPs beyond conferences. Increasing our presence from approximately 1 2 visits per month to closer to 3 would allow us to gather more meaningful raw insights, deepen relationships with KOLs, and expand engagement with emerging leaders and APPs in a more proactive way.
" Streamline program execution:
Support the execution of advisory boards, consulting engagements, and conference-related work. Additional administrative and coordination support would improve consistency in materials, reinforce SOP adherence, and reduce the risk of contracts or closeout items being delayed or overlooked.