Project Manager Assistant - United Piping, Inc.

Position Overview The Project Manager Assistant plays a key role in supporting all aspects of project delivery ensuring smooth and efficient project execution. Includes productivity reporting equipment and material processing paperwork customer submittals and other day-to-day functions needed in planning coordination and execution of projects. This role operates in a time sensitive environment working with multiple different project personnel. Requires professional communication with team members and stakeholders.Essential Functions - The individual in this role must be able to perform the essential functions of the role and meet the following occupational demands with or without reasonable accommodation Work with Project Managers and other members of the project team to execute the construction of new facilities existing facility improvements and other UPI projects. Research and understand technical engineering information to ensure projects comply with all engineering standards codes specifications and design instructions. Assist in plan and spec analysis to provide clear trackable and coordinated interpretations of the designdrawings for construction. Maintain accurate project records and updates within each assigned system Sharepoint WebApps Rhumbix Dynamics etc.. Complete project dashboards scorecards and reports. Assist in development of RFIs and submittals and assemble information for change orders. Research and recommend creative solutions to design document problems including conflicts interferences and errorsomissions. Participate in the accurate generation continuous updating and close-out of as built and other documents. Assist with the research and preparation of field change requests to resolve design issues. Support the departments Standard Operating Processes SOPs and ensure they are followed in all work performed. Responsible for ensuring that all field forms end up in the correct project folder on the server both for our records and turnover where required. Review and understand all project documents Scope Contract Drawings Specs etc.. Attend and sometimes conduct pre-project planning kick-off meetings. Complete submittals and track approvals. Identify and manage subcontracts vendor quotes invoices and upstreamdownstream change orders. Monitor project schedule and budget and communicate changes. Actively participate in project lessons learned. Coordinate with billing and accounts payable departments to ensure invoices are submitted and paid in accordance with contractual timelines. Foster and maintain positive relationships with project clients. Actively promote our safety program through visible participation in activities such as toolbox talks our Safety Opportunity Program safety moments safety inspections and the reporting of all incidents and unsafe conditions. Other duties as assignedCompanywide Expectations Seek first to understand then to be understood. ZERO incidents. Compliance with all federal state and local regulatory requirements. No ethics violations. A drug and alcohol-free workplace. Assist in accident investigations on assigned jobs. Honesty integrity ethical behavior. Do whats right when you say you are going to do it the first time. Perform as a strong member of the project and company team taking the initiative to solve problems and seek out tasks. Embrace a commitment to learning and development recognizing areas you need improvement on and a responsibility to mentor and coach others. Be self-motivated demonstrate an ability to think outside of basic fundamentals of the job description to add value in the furtherance of company vision goals and success. Be actively engaged. Share information and offer and receive feedback both positive and negative. Respect company and customer property including vehicles and equipment. Conduct self with can-do" attitude.Supervisory Responsibilities NoneWork Environment 80 office 20 field Field environment may include exposure to loud noise dirt and dust weather heat and cold. Protective clothing andor PPE may be required.Physical Demands - The individual in this role must be able to meet the following occupational demands Work on a computer for 2 hours consecutively. Sitting standing and moving around an office environment. Lifting up to 20 pounds.Position Type & Expected Hours of Work This role has the option to work a combination of hours remotely and in the office with your supervisors discretion.Travel Requirements This role requires occasional travel including by air.Required or Preferred Education and Experience Bachelors Degree in Project Management Business Management Engineering or Construction Management preferred or equivalent related work experience. 1-5 years industry experience preferred. Demonstrated ability to handle multiple simultaneous responsibilities with time-sensitive completion deadlines Effective interpersonal time management and organizational skills. The ability to function well under stress despite numerous interruptions with accuracy and attention to detail. Ability to self-motivate and prioritize effectively. Moderate to advanced computer skills. Experience with P6 and Bid2Win preferred.Compensation InformationThis role will be based out of our Duluth MN office. The pay range is 60500 - 105000 depending on job-related knowledge skills and experience. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. revised 32825Comprehensive Insurance coverage - Medical Dental Vision and moreWellness Program401K with employer matchDiscounted company stock Employee Stock Purchase PlanProfit SharingGenerous paid time offHybrid work environmentGrowth opportunities through company sponsored leadership development courses and trainingUnited Piping Inc. is an equal opportunity employer and does not discriminate on the basis of religion disability protected veteran status age sex race color national origin or any other characteristic protected by law. United Piping Inc. complies with federal and state disability laws and will make reasonable accommodations for applicants and qualified employees with disabilities.If you wish to request reasonable accommodations to participate in the job application or interview process please contact Human Resources at 218-727-7676 or by email at