| Location | Quakertown, PA |
Job Summary:
(Worksite location is Quakertown, PA / NO REMOTE AVAILABILITY)
The Project Management Assistant (PMA) directly supports Project Management through COLLABORATION with Klover Project Management, other Klover departments to CONSISTENTLY DELIVER EXCEPTIONAL RESULTS by performing responsibilities (but not limited to) tasks listed below with A PASSION FOR EXCELLENCE and A POSITIVE ATTITUDE.
Routine Responsibilities:
Issue purchase orders for materials as directed by Klover Project Manager (PM) or Site Leader
Schedule Delivery / Pick Up of Rental Equipment
Enter job costs to and distribute to specific project cost codes within Foundation Software
Process material packing slips and credit card receipts with Foundation Software
Review invoices for accurate pricing and confirm receipt of materials
Enter / Distribute Subcontractor Labor costs into Foundation Software
Compile, send and track Klover Change Orders as directed by PM
Enter Change Order costs to Foundation software and update approval status
Maintain accurate “Project Tracking Logs” such as Change Order Log, Submittal Logs, Rental Equipment Tracking, Accounting Deposit Log, etc.
Generate Committed Cost Reports (CCR’s) for bi-weekly budget update reviews as directed by PM
Maintain and Organize job records within digital project folders
Additional Responsibilities:
Generate, distribute and track the status of submittals as directed by Project Manger (PM)
Upload submittal documents to online platforms per project requirements
Compile documents and organize Project Field Binder for Klover Site Leader
Submit safety documents as directed by PM in collaboration with Klover Safety
Organize and maintain drawings to On-Screen Take Off (OST) Quick Bid Software as directed by PM
Issue subcontracts through DocuSign for signature and file when returned
Update project templates such as Submittal Cover Sheets, Additional Work Directives (AWDS) Daily Field Report (DFR) for field use via Excel
Export job reports from OST / Quickbid as directed by PM
Enter/Upload project budget into Foundation Software
Activate new projects within payroll software, Timeclock Plus (TCP)
Upload cost codes and productions into TCP
Request material credits, invoice revisions and refunds as needed in collaboration with Klover A/P
Review subcontractor Certified Payroll Reports as required for Prevailing Wage projects
Issue project close out documents as directed by Project Manager
Core Strengths:
Natural POSITIVE ATTITUDE
Strong team player
Capable of prioritizing, balancing and executing multiple tasks simultaneously
Excellent communication skills
Self-Motivated to DELIVER RESULTS & HONORING COMMITMENTS
Professional self-awareness
Easily EMBRACES GROWTH & CHANGE
Possess strong organizational skills
Comfortable following directions and asking questions
ACT WITH INTEGRITY
Committed to adhering to work schedule
Detail oriented
Willing to GO THE EXTRA MILE
Qualifications:
Required Education and Experience:
High School Diploma or GED
Proficiency with PCs and aptitude to learn new software
Experience with Microsoft Office (Excel, Word, SharePoint and Outlook)
Ideal but not required:
Experience in construction or material distribution related field
Customer Services / Customer relations job experience
Company Standards:
The employee will adhere to the company’s safety policy and will always use all the required Personal Protective Equipment provided to employee.
The employee will represent the Company in a positive, professional manner with fellow employees and within the communities served.
The employee will encourage and maintain teamwork throughout the company and will communicate all pertinent information in a timely and effective manner.
The employee will endeavor to maintain our integrity by embracing high ethical standards and adhering to company policies.
Consistently demonstrates Company’s Guiding Values of Quality, Customer Satisfaction, Integrity, Teamwork, and Community.
Klover Benefits:
Medical Insurance (opt-out and $40 goes back into every weekly paycheck)
Medical Gap Insurance (picks up deductibles on medical plans)
Dental Insurance
Vision Insurance
Basic Life and AD&D Insurance
Basic Short-Term Disability
Voluntary Long-Term Disability
Employee Assistance Program
401K
Employee Referral Program (Klover employee receives $1000.00 and the referral will receive $500.00 IF BOTH THE KLOVER EMPLOYEE AND REFERRAL STAY PAST 180 DAYS OF EMPLOYMENT)
The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment: Pennsylvania Child Abuse History Clearance Pennsylvania State Police Criminal Record Check FBI Fingerprint Criminal Background Check Obtaining the required clearances is completed as part of the new hire process.
Klover Contracting Inc. expressly prohibits any form of workplace harassment of any kind. Klover is committed to providing equal employment opportunities and employing an inclusive and diverse workforce.
Klover Contracting, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, gender identify, veteran or disability status. In addition to federal law requirements, Klover Contracting, Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment.