Project Manager, Administration & Operations, Stravitz-Sanyal Institute for Liver Disease

UnitStravitz-Sanyal Institute for Liver DiseaseDepartmentSOM SSLI

Virginia Commonwealth University VCU School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCUs sponsored research, the School of Medicine is internationally recognized for patient care and education. All full-time university staff are eligible for VCUs generous benefits package that includes competitive health benefits, paid annual and holiday leave, retirement planning, and savings options, tax-deferred annuity, and cash match programs. Virginia Retirement System VRS professional development & certifications tuition waiver parental leave caregiving leave and community service leave. Learn more about VCUs benefits here: http://shr.vcu.edu/careers-at-vcu/why-work-at-vcu

The Stravitz-Sanyal Institute for Liver Disease and Metabolic Health SSI is looking for a dynamic and detail-oriented Project Manager to administer a portfolio of highly visible, strategically important administrative and operational projects. The Project Manager will play a critical role in supporting the institutes leadership team, providing direct administrative and operational assistance, while driving strategic initiatives and partnerships.

Duties & Responsibilities

• Project Management: Achieve project objectives, ensuring they are managed to business requirements, specifications, timelines, and budgets.
• Program Development and Tracking: Provide day-to-day support to the SSLI administrative leadership team, assisting in the development of robust program tracking, planning, and execution of assigned projects. Facilitate and document assigned project meetings, maintaining an organized record of agendas, notes, and action items.
• Meeting Coordination: Organize and facilitate collaboration meetings, documenting updates and action plans, and distributing key information to stakeholders.
• Operational and Administrative Support for Recruitment Activities: Assist hiring managers with job posting requirements, support applicant communications, and interview scheduling, and liaise with HR and IT to ensure seamless staff onboarding.
• Special Events Management: Plan, organize, and execute institute-level events, ensuring all logistical, operational, and strategic goals are met.
• Direct Administrative Support for the Chief Operating Officer: Serve as the primary administrative point of contact for the COO, providing calendar and schedule support, preparing correspondence, and ensuring seamless execution of day-to-day operations.
• Communication Support: In collaboration with the Communications Director, assist with key communications design efforts, including but not limited to newsletters, institute emails, and correspondence.
• Problem Solving & Issue Resolution: Proactively identify and address potential issues or roadblocks in the project, escalating as appropriate.

Skills

• Adaptable to evolving responsibilities and priorities, taking on additional duties as assigned.
• Proven ability to manage high-visibility, multi-disciplinary projects involving both external and internal partners.
• Ability to manage multiple projects and deadlines simultaneously.
• Effective and clear communication skills for engaging with diverse audiences at all levels.
• Diplomatic approach with strong negotiation and judgment capabilities.
• Self-motivated and able to work independently.
• Excellent time management, prioritization, and the ability to remain calm under pressure.

Additional Information

ORP Eligible - YES Hours: weeks - 40 hours weekly Title Details: Project Manager Administration & Operations University Title: Project Manager University Code: GA 1-3 19261Y-19263Y University Job Family: General Administration Position will remain open until filled.

All qualified applicants are encouraged to apply. VCU is committed to hiring veterans. VCU will include a veterans periods of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual.

Qualifications

Minimum Qualifications:

• Bachelors degree in a relevant field with a minimum of 3-5 years of professional experience or an equivalent level of professional qualifications and/or experience.
• Demonstrated ability to work in and foster an environment of respect, professionalism, and civility with a population of faculty, staff, and students from all backgrounds and experiences or a commitment to do so as a staff member at VCU.

Preferred Qualification:

• Project Management Professional PMP certification.
• Mailchimp and/or Canva experience and basic design skills a plus.