Project Manager for Office & Accounting (QuickBooks Desktop & Invoicing)
Concise takeaway: This role combines office operations, accounting workflow management, project coordination, and high‑volume invoicing using QuickBooks Desktop. It's ideal for someone who can manage billing cycles, A/R, A/P, job costing, and office projects while coordinating teams and ensuring financial accuracy.
Core Responsibilities
- Manage full invoicing cycle: Create, process, and track high‑volume invoices and transactions; resolve billing discrepancies; maintain contract billing schedules.
- Oversee A/R and A/P: Process payments, collections, cost controls, and vendor management; maintain general ledger postings.
- QuickBooks Desktop administration: Maintain company financial records, reconcile accounts, manage job cost tracking, and ensure accurate financial reporting.
- Project management: Plan, execute, and monitor office and accounting projects; manage timelines, deliverables, and cross‑department coordination.
- Financial reporting: Prepare reconciliations, variance analyses, and monthly close documentation; ensure accuracy and compliance with accounting standards.
- Office operations oversight: Implement procedures, maintain compliance, manage payroll reporting, and support administrative workflows.
- Audit and documentation: Maintain complete project and financial documents; support internal/external audits with schedules and reporting.
- Team coordination: Lead meetings, communicate project updates, and collaborate with internal stakeholders to resolve issues and maintain workflow efficiency.
Qualifications and Skills
Education and Experience
- High School Diploma
- Proven experience in fast paced, multi task environment (typically 3-5 years)
Technical Skills
- Excellent computer skills, including MS Office suite
- Proficient in EXCEL and Desktop Quickbooks
Soft Skills
- Strong leadership and team management abilities
- Exceptional communication and interpersonal skills
- Problem-solving and decision-making capabilities
- Ability to multitask and prioritize effectively
- Adaptability and flexibility in dynamic environments
Job Type: Full-time
Ability to Commute:
- Freeport, NY 11520 (Required)
Work Location: In person