Project Manager

Department: Project Management 

Role: Project Manager

Location: United States-Remote

 
Overview

Project Management serves as the operational delivery leader for the account. The team partners 
with Client Services and business units to translate client priorities into clear, executable plans 
with defined scope, timelines, resources, and accountability. PM owns delivery governance, 
project planning, forecasting, risk management, resource coordination, operational financial 
stewardship, and execution oversight. The department ensures work is delivered consistently, 
efficiently, and predictably while providing visibility into portfolio health and enabling scalable 
business growth.

Role Overview

The Project Manager is responsible for leading day-to-day project operations and coordinating 
cross-functional activities to ensure work is delivered on time, on scope, and on budget while 
supporting agreed-upon client objectives and priorities established in partnership with Client 
Services. This role applies core project management principles to translate project goals into clear plans, 
manage task execution and dependencies, and keep stakeholders aligned through consistent 
communication and status reporting. The Project Manager maintains accurate project 
documentation, proactively identifies risks and issues, and supports problem-solving to keep 
delivery moving efficiently and predictably.

Key Responsibilities

 Project Planning and Scheduling 

Assist in defining operational project financial management: estimate development, burn tracking, scope, project goals, and deliverables 
Develop detailed project schedules and work plans 
Allocate resources and monitor task completion 
 
 Task Management 

Manage day-to-day operational tasks and ensure they are completed on time 
Track and manage project progress, identifying and resolving issues as they arise 
Coordinate with team members to ensure alignment with project goals and timelines

Communication and Coordination

Act as the primary operational point of contact for project timelines, deliverables, 
dependencies, risks, and workflow coordination 
Facilitate regular status meetings and provide updates on project progress 
Ensure clear and effective communication within the project team 

Risk and Issue Management

Identify and assess risks to project success 
Develop risk mitigation strategies with manager and handle any issues that arise during 
the project lifecycle 

Documentation and Reporting 

Maintain and organize project documentation, including project plans, schedules, budgets, and status reports 
Prepare and deliver regular progress reports to stakeholders

Quality Assurance 

Monitor project deliverables to ensure they meet quality standards 
Coordinate reviews and approvals for project deliverables 

Stakeholder Management

Manage relationships with internal and external stakeholders, ensuring their expectations are met 
Address stakeholder concerns promptly and professionally What Success Looks Like in This Role 
Ensure project plans, finances and schedules/timelines are updated 
Conduct daily or weekly check-ins with team members to ensure task status/completion 
Prepare and circulate meeting agendas, minutes, and action items 
Track and update project status in project management tools (e.g. Wrike, Ziflow, etc.) 
Maintain and organize all project-related documents 
Support in preparing reports for project stakeholders 
Lean in to provide support to fellow project management teams when and where needed 
 
 
Required Knowledge and Skill Set 

Basic Knowledge of Project Management Tools and Techniques

Familiarity with project management software (e.g., Microsoft Project, Asana, Trello) 
Understanding of key project management methodologies (e.g., Waterfall, Srum, Agile) 

Fundamental Knowledge of Project Management Processes 

Demonstrated expertise in media execution across channels, with a strong understanding of media planning, activation, campaign workflows, channel requirements, and best practices across digital and traditional media 
Awareness of project lifecycle stages (initiation, planning, execution, monitoring, and closure) 
Basic understanding of scope, schedule, cost, quality, risk, and resource management principles 

Communication Skills 

Strong written and verbal communication skills 
Ability to facilitate meetings, provide clear updates, and maintain project documentation 

Time Management and Organizational Skills 

Proven ability to prioritize tasks and manage multiple responsibilities 
Attention to detail and ability to maintain accurate records

Problem-Solving and Critical Thinking 

Ability to identify potential project challenges and proactively develop solutions 
Strong analytical skills to assess project status and recommend corrective actions 

Collaboration and Teamwork 

Experience working effectively in a team environment 
Willingness to support and collaborate with cross-functional team members Qualifications 
Minimum of 2-3 years in a Project Management role, experience with pharmaceutical clients if preferred 
Basic knowledge of project management methodologies and tools 
Basic knowledge of digital media best practices 
Basic knowledge of various project types including digital media, online advertising, digital analytics, conferences, print advertising, broadcast media, and campaign reporting/analysis. 
A team player with strong time-management skills, the ability to motivate others to deliver excellence, and poise and focus under pressure.   
Proficient in Microsoft Office suite and Adobe Acrobat. 
Experience in the media industry, preferably at a media agency. 
Experience with project management software examples include Jira, Wrike, Asana.
Ability to thrive in a fast-paced, deadline-driven environment. 

Interested?
Apply by submitting your resume and a brief note outlining your healthcare or media experience.

 Underscore Marketing is a woman-owned, independent agency specializing in life sciences. Since 2002, we've helped clients gain a competitive edge through bold, data-driven promotional strategies that deliver measurable results.  

Our team comprises media, strategy, and omnichannel analytics experts who thrive on collaboration, innovation, and results. When you join Underscore, you become part of a dynamic environment where your ideas matter, your growth is supported, and your work helps elevate brands in a competitive healthcare landscape.   

If you're passionate about making a difference and want to be part of a team that values integrity, creativity, and results, if that sounds like you, we invite you to share.   

Equal Employment Opportunity Statement  
Underscore is committed to creating a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other protected characteristic under applicable law. We believe that diversity drives innovation and success, and we welcome candidates from all backgrounds to apply.