Project Funding Manager

Job#: 3045524

Job Description:

Apex Systems is a world class technology services business that incorporates industry or insights and experience to deliver solutions that fulfill our clients' digital visions.

Apex has an opportunity for a Project Funding Manager. For applicants who are interested in this opportunity, send your updated resume to Gabriel Ortega, Account Manager, at [email protected].

Here are the details:

Position: Project Funding Manager

Location: 1 Enterprise Drive, Quincy, MA

Duration: Thru 6/30/27 (with Possibility of Extension)

Pay rate: $77-$79/hour

Position Overview

The Executive Office of Health and Human Services (EOHHS) is seeking a highly organized, detail-oriented, and collaborative Project Funding Manager (PFM) to support MassHealth Data & Analytics (D&A)

technology initiatives within the Enterprise Data Management & Engineering (EDME) department.

This role is responsible for helping MassHealth secure, manage, and retain federal funding for major data and technology investments.

The PFM will ensure that the documentation is developed and maintained, required processes are followed, budgets and forecasts are tracked, vendor contracts are aligned to approved funding, and submissions to the Centers for Medicare & Medicaid Services (CMS) are accurate, timely, and complete.

A core part of this work involves Advanced Planning Documents (APDs), which are formal planning and funding documents used to request and maintain CMS approval for Medicaid technology projects. Prior APD experience is helpful but not required. Candidates with strong experience managing project budgets, grants, large vendor contracts, federal or state funding submissions, compliance documentation, or complex cross-functional processes are encouraged to apply.

The PFM will work closely with MassHealth program leadership, D&A leadership, IT, finance, the Office of Federal Finance and Revenue (OFFR), procurement, legal, vendors, and CMS-related stakeholders.

The position requires the ability to translate complex project, contract, and budget information into clear funding narratives, status materials, and decision documents. EOHHS is the Commonwealth of Massachusetts agency responsible for administering the Medicaid and Children's Health Insurance Program, collectively known as MassHealth.

MassHealth offers health coverage services to eligible members, including families, individuals with disabilities, children, long-term unemployed adults, and seniors, through programs including fee-for-service and managed care.

Reporting and Team Structure

Reporting to the PMO Lead, the MassHealth Data & Analytics Project Funding Manager will be part of the Project Management Office (PMO) within the EDME department of MassHealth D&A. The role will work with and take direction from D&A leadership and will coordinate across multiple teams to support funding documentation, APD development and updates, budget tracking and forecasting, vendor contract & invoice management, and project reporting.

Candidate Profile

The ideal candidate does not need to be an APD expert on day one. This role is well suited for someone who can manage complex funding and contract processes, build structure where information is distributed across teams, maintain accurate documentation, and communicate clearly with technical, financial, legal, procurement, vendor, and leadership stakeholders.

Primary Duties and Responsibilities

• Lead a coordinate the development, update, maintenance, and submission of APDs, APD Updates, operational updates, CMS submittal letters, funding tables, and supporting narratives.
• Help translate project plans, milestones, risks, contract activities, outcomes, and budgets into clear documentation that supports CMS funding approval and ongoing compliance.
• Maintain a calendar of monthly, quarterly, annual and as-needed funding submissions, decision points, contract approvals, and reporting deadlines to help avoid gaps in CMS-approved Federal Financial Participation (FFP).
• Review timecard coding reports and work with team managers to ensure accuracy and compliance with timecard coding requirements.
• Coordinate with Medicaid Enterprise System project teams, IT architects, business owners, finance, OFFR, procurement, legal, and vendors to collect and validate project scope, schedules, budgets, risks, outcomes, contract information, and supporting documentation.
• Maintain project funding and financial tracking materials, including federal and state share, budget tables, cost allocation information, financial forecasts, encumbrances, actual expenditures, contract budgets, and amendments.
• Support budget planning and forecasting for D&A initiatives by compiling inputs from project teams, vendors, finance partners, and leadership; identifying variances; and preparing funding status updates.
• Support drafting and reviewing Requests for Proposals (RFPs), contracts, amendments, interagency agreements, and vendor Statements of Work (SOWs) for alignment with approved APD scope, project budgets, funding assumptions, and CMS prior approval requirements.
• Support vendor contract management activities, including tracking contract periods, not-to-exceed amounts, deliverables, amendments, approval status, and alignment to project milestones.
• Coordinate responses to CMS questions, requests for clarification, approval conditions, and follow-up items in partnership with subject matter experts and leadership.
• Monitor CMS policy, Medicaid Enterprise System guidance, APD requirements, and internal MassHealth/EOHHS processes that affect funding approvals, documentation, contract approvals, and reporting obligations.
• Prepare executive briefings, funding status reports, risk summaries, contract summaries, budget updates, and decision materials for D&A leadership and cross-functional stakeholders.
• Support systems certification, compliance reporting, monthly or quarterly status reporting, and other project reporting as required.
• Maintain APD templates, standard operating procedures, document repositories, version control practices, and quality control processes to support consistent, accurate, and auditable documentation.
• Facilitate cross-functional meetings and work sessions to gather inputs, resolve open questions, track action items, and ensure funding, contract, budget, and project documentation remains current.
• Lead or support cross-functional project management activities in a matrix organization, including creating project plans, tracking milestones, facilitating communication among internal and external stakeholders, and preparing project documents such as presentations, solution approach documents, project plans, and funding materials.
• Promote project management, documentation, and financial tracking best practices across APD-funded initiatives.

Qualifications

Minimum Experience/Skills

• 5 years of experience in program management, project management, grants management, public funding administration, contract management, project finance, or a related role.
• Demonstrated experience managing or supporting project budgets, budget forecasts, financial tracking, resource allocations, funding documentation, grants, or contract-related financial materials.
• Experience coordinating complex cross-functional work across business, finance, procurement, legal, technology, vendor, and leadership stakeholders.
• Strong writing and documentation skills, including the ability to synthesize technical, financial, contractual, and programmatic information into clear narratives, reports, and executive materials.
• Strong project management, stakeholder coordination, analytical, organizational, and executive communication skills.
• Experience supporting vendor management, contract administration, procurement processes, RFPs, SOWs, amendments, deliverables, or similar contract-related activities.
• Ability to manage multiple deadlines, maintain detailed tracking tools, follow formal processes, and ensure documentation is complete, accurate, and audit-ready.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.

Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.

Employee Type:

Contract

Location:

Quincy, MA, US

Job Type:

Date Posted:

August 7, 2026

Pay Range:

$79 - $79 per hour

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