Project Data Administrator (Part-Time)

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Summary 

As the portfolio of digital safety, compliance, and operational tools continues to expand, maintaining accurate, reliable, and high‑quality project data is critical for effective decision‑making and cross‑team collaboration. The Project Data Administrator (PDA) serves as the central steward of project information—ensuring data integrity, supporting system administration, maintaining documentation, and enabling consistent reporting across teams, products, and projects. This role ensures that technical project managers, sustainment leaders, and application administrators have timely, accurate, and actionable data so they can focus on strategic execution rather than manual data maintenance. With 20+ active projects and ongoing system and process enhancements, a dedicated PDA is essential to maintaining project governance, tool reliability, and operational efficiency. 

This is a part-time role, with availability requirements on-site.

You Will/Responsibilities 

• Project Data Integrity & Tool Administration - Ensure accurate, validated project data and administer PMIS and application tools, including user access and system testing

• Reporting & Portfolio Visibility - Produce clear, timely KPI and milestone reporting while maintaining dashboards and standardized portfolio tools

• Document Control & Knowledge Management - Manage version‑controlled project documentation and maintain an organized, up‑to‑date knowledge repository across systems

• Application & Workflow Support - Configure system checklists and workflows, troubleshoot user issues, and support application administrators across sites

• Task, Schedule & Progress Monitoring - Track project tasks and timelines, update schedules, and escalate delays to ensure consistent project progress

• Cross‑Functional Coordination & Training - Collaborate across teams and provide onboarding, access setup, and training support for Smartsheet and related tools

You Will Have/Qualifications & Skills 

• Experience working with enterprise data or content repositories such as databases, SharePoint sites, or similar platforms 
• Experience supporting project teams through data administration, documentation, and ongoing maintenance of project or operational information  

• Ability to analyze operational guidelines or requirements and translate them into structured data, reference materials, or documented logic 

• Strong attention to detail with a demonstrated commitment to data accuracy, consistency, and compliance with established guidelines 

• Proven ability to organize and structure data by business line, role, location, schedule, or other defined criteria  

• Experience creating and maintaining procedural documentation, links, and reference materials in a controlled and auditable format 

• Ability to work independently on clearly defined tasks and deliverables while coordinating closely with a project manager or project lead 

• Experience supporting project rollout and sustainment activities, including requirements gathering and documentation updates 

• Ability to manage assigned work items and priorities in a project‑based environment with minimal supervision 

• Strong communication skills with the ability to collaborate effectively with project managers, operations partners, and subject‑matter experts 

Preferred Qualifications

• Proficiency in Airtable
• Proficiency in Microsoft Office 
• AI experience

Education Required

• High School Diploma

Preferred Education

• AA or Bachelor’s degree

The hiring range for this position in Lake Buena Vista, FL is $22.60 to $28.25 hourly base pay. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

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