Project Coordinator

Contingent Worker Information
Position Title Project Coordinator
NYPA Business Unit Business Services
Experience Level 1 (1-5 years)
Work Location White Plains Office
Anticipated Start Date Immediate
Duration of Assignment 12 month(s)
Project/Assignment Staff Augmentation
CWP Manager Christine.Prendergast@nypa.gov
Date of Posting 11/02/2026
Due Date 11/17/2026

Work Schedule

Monday through Friday. 7.5-hour workday with .5-hour unpaid lunch. Paid for actual hours worked; vacation is not afforded by NYPA or Canals. Additionally, the business is closed during NYPA/Canal's official holidays, and no work is permitted. NYPA requires a hybrid schedule of a minimum of 3 days on-site, up to including fully on-site depending on department requirements.

CWPO Engagement Requirements

Candidates are REQUIRED to be local to Tri-State area and in W2 tax status as employee of Service Provider.

Fully remote positions are prohibited. Hybrid schedules are permissible with a minimum of 3 days on-site depending on assignment and can be fully on-site depending on business needs. Remote work privileges can be revoked at any time.

NYPA does not provide laptops. Instead, NYPA provides desktops and dedicated workstations which candidates will remote into from their personal equipment on virtual days.

If candidate does not have proper equipment, internet connection, or he/she is deemed to not work effectively from home, the hybrid privilege will be revoked.

Vendors must disclose foreign national status and all Visas at the time of candidate submission. Additionally, a Benefits Waiver and Ethics Disclosure will be required by all candidates during onboarding.

Submission Instructions

Your email submissions must contain:

• The LEGAL name of candidate (no aliases, monikers, or nicknames)
• Job Broadcast number in your email subject header
• Visa work authorization, if applicable

For job broadcasts outside your contractual compensation schedules, use competitive rates based on local and state compensation.

NYPA CWP staff will contact you if your candidate is selected to be interviewed, which is usually via MS Teams. Please inform your candidates that an interview does not indicate acceptance of the proposed labor rates.

NYPA prohibits the use of any AI tool during interviews.

For all questions or concerns, please contact Christine Prendergast at Christine.Prendergast@nypa.gov.

Project Overview

This role is tasked to assist a smooth operation and administration of several key internal governance committee. The successful candidate will be responsible for developing committee materials, distributing them in a timely manner, accurately recording meeting minutes, documenting decisions, maintaining associated trackers, and managing SharePoint sites with all relevant materials.

Job Functions & Responsibilities

• Committee Coordination: Organize and coordinate the scheduling of committee meetings, ensuring all logistical aspects are managed efficiently.
• Materials Preparation: Develop and compile comprehensive committee materials, including agendas, reports, presentations, and other relevant documents.
• Timely Distribution: Distribute committee materials to members well in advance of scheduled meetings, ensuring all participants are adequately prepared.
• Meeting Minutes: Accurately and professionally record detailed meeting minutes, capturing key discussions, decisions, and action items.
• Documentation: Document all committee decisions and maintain accurate records, ensuring compliance with organizational policies and procedures.
• Tracking and Reporting: Maintain and update trackers for all committee activities, including follow-ups on action items and deadlines.
• SharePoint Management: Manage and update SharePoint sites dedicated to the committees, ensuring all materials and records are easily accessible and up-to-date.
• Communication: Facilitate clear and effective communication between committee members, ensuring all stakeholders are informed and aligned.
• Compliance: Ensure all committee activities adhere to internal governance policies and standards.
• Continuous Improvement: Identify and implement process improvements to enhance the efficiency and effectiveness of committee administration.

Skills

• Proven experience in administrative roles, preferably within governance or committee management.
• Strong organizational skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and SharePoint.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to work collaboratively with diverse teams.
• Familiarity with governance frameworks and best practices is a plus.

Education & Certifications

• Bachelor's degree in Business Administration, Management, or a related field preferred.