Project Coordinator

Job Title: Project Coordinator

Job Description

The Project Coordinator will play a crucial role in coordinating project team activities and supporting Project Managers in project logistics. This position involves mentoring and training less experienced project coordinators, contributing to the seamless execution of engineering and sciences initiatives.

Responsibilities

• Prepare cost re-projections and budget variance explanations for project spending.
• Prepare contract requisitions and participate in the bidding process.
• Coordinate the work order process from creation through in-serving and closing.
• Coordinate project meetings, including strategy/project planning, kick-off, pre-bid, preconstruction, and status meetings.
• Communicate with TCRs, engineers, and designers on behalf of Project Managers.
• Support Project Managers in preparing and updating PLMP documents, Communication Plan, Checklists, PRB requests, Safety Plans, and Project Completion Punchlist.
• Coordinate project logistics, including arrangements for temporary office/jobsite facilities and securing permits.
• Prepare re-projections of project spending and cash flows, and monitor budget variance.
• Provide analysis and verification for SOX activities.
• Track, analyze, and submit information for un-vouchered liabilities and develop invoice data for billable work orders.
• Create contract requisitions, assist in preparing Requests for Proposal and/or Scope of Work, prepare bid evaluations, and assist in analysis of bid results.
• Communicate with Supply Chain and work with Contractors on various items such as UVLs, invoices, contracts, and proposals.
• Mentor and train less experienced project coordinators.

Essential Skills

• Proficiency in telecommunications, project coordination, and construction.
• Experience with project budgets and projections.
• Proficiency in Excel, including database management and pivot tables.
• Strong project support and management skills.
• Understanding of accounting principles, including debits and credits.

Additional Skills & Qualifications

• Bachelor's or Associate's degree in Construction Management, Engineering, Accounting, or Business.
• Three years of experience in project budgets, projections, and cost tracking/analysis.
• Three years of experience with accounting principles.
• Proficiency with Microsoft Office projects.
• Experience with financial costing software.

Work Environment

The office environment is quiet and engineering-focused, with a laid-back feel. Engineers typically share an office with another engineer, and the dress code is business casual. Teamwork is highly encouraged and frequently practiced.

Job Type & Location

This is a Permanent position based out of Tulsa, OK.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Tulsa,OK.

Application Deadline

This position is anticipated to close on Jun 11, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.