Project Coordinator-Tax Initiatives

• As Project Coordinator , the key objective of this role will be to help drive and coordinate tax-related operational initiatives across North America, while improving internal execution, clarity, and follow-through across teams.
• This role will serve as a central project management partner across Tax, Legal, Operations, Commercial, Product, and other relevant owners and stakeholders.
• The individual will be responsible for organizing complex workstreams, facilitating productive discussions with subject matter experts, translating decisions into actionable next steps, and ensuring projects continue to move forward on time and with clear accountability.
• This is not intended to be a deep technical tax specialist role.
• Rather, the ideal candidate will bring strong project management discipline, analytical ability, structured communication, and exceptional attention to detail.
• Success in this role will come from the ability to synthesize information quickly, maintain strong organization across multiple workstreams, and help business stakeholders make informed decisions through clear documentation, reporting, and analysis.

• Own and coordinate the day-to-day project management of North America tax-related initiatives, including operational, compliance, systems, and process-related projects
• Organize and facilitate recurring and ad hoc discussions with Tax, Legal, Operations, Commercial, Product, Finance Systems, and other SMEs as needed
• Prepare meeting agendas, align stakeholders on objectives, and ensure the right topics and decisions are brought to the appropriate forums
• Capture discussions, decisions, open questions, risks, dependencies, and action items in a clear and structured way
• Translate complex SME input into practical next steps, timelines, ownership assignments, and project plans
• Maintain and continuously update project documentation, including status trackers, action logs, timelines, milestone plans, issue trackers, and decision logs
• Proactively follow up with stakeholders to gather updates, close open items, and keep initiatives moving forward
• Identify project blockers, escalation points, and cross-functional dependencies early, and help drive timely resolution
• Support prioritization across multiple simultaneous initiatives by helping stakeholders understand scope, timing, impact, and tradeoffs
• Run data pulls, queries, and analyses that support decision-making across tax projects and operational changes
• Analyze large data sets to identify trends, validate assumptions, assess impacts, and support recommendations for next steps
• Synthesize findings into clear summaries and business-ready materials that help guide stakeholders toward decisions
• Support process design, documentation, and implementation efforts tied to tax-related operational changes
• Assist with the creation and maintenance of internal documentation, project summaries, SOPs, and communication materials where needed
• Partner closely with operational and commercial teams to ensure tax-related project outcomes are practical, well understood, and executable

• Excellent project management, prioritization, and organizational skills -
• Outstanding attention to detail, with the ability to track both big-picture goals and small executional details at the same time
• Strong analytical and problem-solving skills, with the ability to interpret data and translate it into relevant business insights
• Strong communication and stakeholder management skills, including the ability to work effectively across varied teams and levels of seniority
• Ability to synthesize complex or technical input from multiple stakeholders into clear summaries, actions, and recommendations
• Strong follow-through and accountability mindset; comfortable chasing updates and driving closure on open items
• Comfortable working in a fast-paced environment with evolving priorities and multiple concurrent projects
• Highly disciplined work habits and a professional get it done attitude
• Adaptable to new systems, tools, and processes, and quick to learn unfamiliar subject matter
• Collaborative, low-ego team player who can work effectively with subject matter experts without needing to be the expert themselves
• Strong written communication skills, including experience creating structured project updates, meeting notes, trackers, and documentation

• 2+ years of experience in project management, operations, business operations, program coordination, consulting, or a related analytical role
• Proven track record of managing cross-functional projects from planning through execution
• Experience coordinating multiple stakeholders and driving progress across teams with competing priorities
• Strong experience working with Excel or Google Sheets, including formulas, pivots, and data organization
• Experience running data pulls and performing analysis to support operational or business decisions
• Experience with SQL, BigQuery, or similar querying/reporting tools preferred
• Experience maintaining project trackers, action logs, status reports, or similar project management documentation
• Bachelor s degree or equivalent practical experience preferred
• Ecommerce, travel, marketplace, or operational compliance experience is a plus.

businessexcellence@aptask.com

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-owned company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

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At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

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businessexcellence@aptask.com