PROJECT COORDINATOR

This is a highly responsible administrative position performing numerous independent functions and reporting directly to the Senior Associate Dean for Medical Education and Administration. This position requires an individual of high integrity, professionalism, well-developed work ethic, and the ability to interact with students, staK, faculty, and administrators. Must also have excellent verbal and written, be detail oriented and understand the rules and regulations of medical education and able to handle multiple projects/tasks simultaneously. Must be able to prioritize responsibilities as well as demonstrate appropriate flexibility. Desired: Five (5) years of meritorious experience working with students in a student-facing service medical education environment. Practical experience and proficiency in the use of Learning Management System (Moodle), Student Performance and Evaluation Database (One45), National Board of Medical Examiners (NBME), Microsoft Office Programs, Zoom, MS Teams and Google Workspace software. Job Summary: The Medical Education at LSU Health Shreveport School of Medicine serves the School of Medicine mission to provide educational support to our medical students throughout the curricular phases and the medical education programs. This position plays a critical role in the development, organization, and delivery of medical courses and training clinical programs. Moreover, the Medical Education Coordinator assists to create, implement and distribute course/clerkship materials to include setting up courses and respective sessions in the learning management system (LMS) which is currently Moodle. Handle course/clerkship schedules, student assignments, assessments, evaluations and feedback to include for implement improvements to the program and for compliance. The Medical Education coordinator will report directly to the Senior Associate Dean for Medical Education and Administration. Under direction, with latitude for the exercise of independent initiative and judgment this position will perform administrative work following relevant office and school procedures. This is this is a highly responsible administrative position, performing numerous independent functions and reporting directly to the Senior Associate Dean for Medical Education and Administration. This position provides excellent opportunities to work with educators and basic and clinical science professionals, and it requires excellent interpersonal, communication, and organization skills. Essential Functions: Serve as a liaison between students, academic course/clerkship directors of the preclinical and clinical phase of the curriculum and the Office of Medical Education ensuring that all the educational student questions and issues are addressed in a timely manner. Must have excellent communication, computer, and organizational skills, as well as the ability to think critically. The person must be able to work independently and to establish priorities for the on-going work. The person is expected to develop his/her knowledge and skills in curriculum design and implementation, and evaluation. Provide key administrative and programmatic support for functions within the Office of Medical Education, organizing and implementing educational programs for students, pre-clinical and clinical including: • Plan and coordinate educational courses/clerkships. • Manage the logistics of educational sessions including room scheduling for preclinical courses. • Assist in the development, organization, posting and distribution of teaching/learning curricular materials (content, objectives, prework, etc.) to both faculty and students, and LMS as well as track student completion of required activities and collect student work. • Assist with the development and implementation of innovation curriculum methods. • Communicate with participants and medical educators and providers to ensure effective delivery of educational courses/clerkships. • Prepare and oversee organization and ongoing changes in the academic calendar in One45, which includes small groups, lectures, and other educational activities for the school of medicine. • Coordinate NBME exam ordering, assist with exam proctoring and the distribution of score reports. • Develop and distribute course/clerkship evaluations and faculty evaluations of the educational program to support continuously improve student learning outcomes in the One45 system. • Maintain accurate records of educational courses/clerkships including student assessments, evaluations and grades including for compliance and reporting purposes. • Maintain absolute confidentiality, correspondence and personal conversations related to student assessments, grades, and any other confidential matters. • Assist with the development and maintenance of the pre-clerkship curriculum inventory in One45. • Keep up to date with new advancements in medical resources and technology to improve the quality of educational programs. • Assist the organization of interprofessional educational activities • Participate in and provide administrative support for special initiatives as assigned such as interprofessional educational activities. • Assume primary responsibility for one or more specific student educational programs, such as the third-year clerkship (psychiatry) and fourth year elective programs (psychiatry and internal medicine). Work with the respective clerkship, elective/selective director to organize, plan, and coordinate the educational activities of medical student clinical program including maintenance of educational material such as the syllabus, and calendar; coordination and distribution of teaching schedules and clinical rotation schedules; organizes, distributes and maintains student evaluations; assists in clerkship orientation and proctoring of exams. • Performs other related duties, as assigned. • Provides coverage for co-worker as assigned. • Regular attendance is required to perform the functions of this position.