Project Coordinator

Job Overview

We are seeking a highly organized and detail-oriented individual to join our manufacturing team. The successful candidate will be responsible for coordinating projects involving our manufactured products, ensuring they are completed on time, within budget, and to the satisfaction of our customers. This role involves close collaboration with customers, estimating, materials, and production teams to ensure project requirements are met.

Responsibilities

• Coordinate multiple projects and assist in standardizing and documenting workflow.
• Act as a single point of contact for customers to collect, consolidate, and analyze job-specific product information.
• Manage the entire project lifecycle from initiation to closure with professional and prompt customer service support.
• Track project progress against customer delivery schedules and update schedule status both internally and externally.
• Track status of customer approvals to ensure projects remain on schedule.
• Submit and process change orders for internal or external revisions to the original scope.
• Submit, track, and distribute responses for Requests for Information (RFI).
• Enter sales order pricing for locking devices and update orders with accurate shipping information.
• Manage Letter of Credit or Wire Transfer details for international shipments.
• Ensure sales order values remain in balance with current contract values.
• Coordinate delivery of O&M manuals and product warranties upon project completion.
• Develop a working knowledge of how products are built and installed to answer questions and provide limited technical support.
• Develop a working knowledge of hardware schedules, key schedules, door schedules, and job use drawings.
• Facilitate and collaborate communications with customers, engineering, and production teams to ensure project requirements are met.
• Create project timelines, budgets, and resource plans.
• Monitor project progress against customer delivery schedules and update schedule status to provide regular status reports to stakeholders.
• Identify project risks and develop and implement mitigation strategies.
• Ensure project deliverables are completed on time, within budget, and to the required quality standards.
• Work with the Epicor ERP system to manage project data and documentation.

Requirements

• Bachelor's Degree related to Manufacturing, Engineering, or Construction Management or 3 years of experience in a similar role.
• Excellent verbal and written communication skills.
• Proven experience in project coordination or management.
• Strong communication and interpersonal skills.
• Familiarity with project management tools and methodologies.
• Excellent organizational and time-management skills.
• Advanced Excel and Office 365 experience.
• Strong computer skills, including proficiency with Microsoft Office Suite.
• Familiarity with Epicor ERP system is a plus.
• Ability to work independently and in a team environment.
• Knowledge of manufacturing processes is a plus.

Benefits
PEAK's benefit offerings available for our associates include medical, dental, vision, Flexible Spending Account (FSA), Dependent Care Savings Account (DCA), and 401K plan. PEAK believes that taking care of our team is essential for success and we are proud to provide benefits that enhance both your well-being and your future. Additionally, our associates may be eligible for Paid Sick Leave as required by Federal, State, or local laws.  

Equal Opportunity Employer (EEO) 
PEAK Technical Staffing is committed to creating a diverse and inclusive environment and is proud to be an Equal Opportunity Employer. PEAK does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business need. We encourage all individuals to apply. 

Americans Disabilities Act (ADA) 
The physical and mental requirements described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Must be able to perform the essential physical functions of the position, including sitting, standing, walking, stooping, kneeling, and lifting up to 25 pounds, with or without reasonable accommodation. 

Candidate Privacy
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://peaktechnical.com/privacy-policy/ and https://peaktechnical.com/ca-residents-privacy-rights/  

AI Recruiting Disclosure 
We use AI-assisted tools to help review applications and compare your experience to job requirements, but all hiring decisions are made by human recruiters. You may request a human-only process or opt out of automated communication at any time. Required notices and our latest bias audit are available on our website: www.peaktechnical.com/ai-disclosure.