Project Coordinator

Reports to: Project Manager or Operations ManagerFLSA Status: Non-ExemptPosition SummaryThe Project Coordinator is responsible for assisting the Operations Manager and/or Project Management group(s) with coordination duties associated with projects, including resolving minor customer and vendor issues.Duties & Responsibilities

Provide and maintain document control, JDE, Prolog for project team or operations teamsAssist PM team in project start up and closeoutAssist PM team in collections, update and report on collectionsHelp procure submittal requirementsAssist with tasks related to shop drawingsPerform labor cost to complete functions, including field supportMaintain ISEC punch list, report on progressMaintain customer/vendor contract status and functionsManage vendor or customer tasks/issuesCoordinate and assist with new hire paperwork, timecard reporting, report on both as required by ISEC or customer.Coordinate customer or vendor pay applications as assignedCoordinate or perform duties related to:

Data entryDocument controlAdministrative assistance

Support Field teams as assigned (ordering consumables, assisting with reporting, etc.)

Other DutiesPlease note that this job description is not designed to cover or contain a comprehensive listing or activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Preferred Qualifications (in addition to minimum qualifications)Education/Experience

College degree with coursework in a technical area.2 years construction industry experience in an administrative role - i.e. Project Coordinator, Project Assistant/Administrator or Contracts AdministratorExperience responding to customer and/or vendor concerns

Knowledge/Skills

Experience in construction coordination and closeoutExperience providing contractor or vendor supportAbility to read plans and specifications

Minimum QualificationsEducation/Experience

High School Diploma or equivalent or at least 2 years in an administrative or coordinator role in the construction industry.Experience assisting multiple teams

Knowledge/Skills

Strong communication skillsProficiency in MS Office Suite applications, specifically Excel, Word and PowerPoint

Customer Service Skills:

Demonstrates commitment to deliver outstanding service - both with internal and external customersTakes ownership to personally resolve customer problems (or find someone who can)Listens well, asks clarifying questions, and checks for agreement with customersCommitted to following-up with customers in all instances in a timely mannerStrong sense of accountability - ensures that you will do what you say that you are going to do

Creates a personal connection with customers - smiles, warm greetings, acts friendly and respectfulPositive attitude