Project Coordinator - Planning and Construction

Position Information

Position Information (Default Section)

Job Title Project Coordinator - Planning and Construction Location Main Campus - Dayton, OH Job Number 05526 Department Facilities Management Job Category Professional Job Type Full-Time Status Regular Job Open Date 08/03/2026 Resume Review Date 08/18/2026 Closing Date 08/17/2026 Open Until Filled No Position Summary

The Project Coordinator is responsible for providing operational, administrative, and technical support across major and minor building and grounds projects, including new construction, renovations, furniture procurement, signage, and facility repairs. This role focuses on maintaining meticulous data gathering, project tracking, and accurate documentation across all planning, design, and construction activities to keep projects organized and on schedule. Additionally, the Project Coordinator assists the Facilities Management Division with periodic facility audits, project tracking, and preliminary cost estimation.

The ideal candidate possesses a solid understanding of project workflows, schedule tracking, milestone monitoring, and quality control support. Responsibilities also include facilitating the project close-out process by coordinating inspections, tracking punch list completion, and organizing as-built documents and submittals.

The salary for this position begins at $50,695.00 and is commensurate with education and experience.

Why work for Sinclair College?

The following are some of the benefits that professional staff with Sinclair College receive:

• Tuition waiver for employee and dependents for all Sinclair courses and programs
• Support for continued training and education, including tuition reimbursement for other universities and colleges
• OPERS pension participation option, with 14% employer contribution
• 4+ weeks of personal and vacation leave, 3+ weeks of sick leave annually
• 14 days of annually observed company holidays
• Expansive and competitive insurance programs, including an HSA with annual employer contribution available
• High quality programs and events for work-life balance
• SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Principal Accountabilities

• Stakeholder Coordination: Collect technical information and facilitate seamless communication between end-users, administration, and contract consultants for both major and minor projects
• Planning & Budgeting Assistance: Support long-range planning efforts, including budget estimation for Capital and Small projects, and assist with planning and reporting documentation for state regulatory boards (e.g., Ohio Department of Higher Education)
• Records & Document Management: Obtain, review, and process drawings, manuals, and records from architects and contractors to document changes from new construction, renovations, and repairs
• Project Lifecycle Coordination: Organize project planning, track critical milestones, and monitor cost controls to ensure projects stay on schedule and within budget from initiation to completion
• Logistics & Relocation: Coordinate the logistics of moving end-users to temporary spaces during construction and facilitate their final relocation back into the newly renovated areas
• Design & Consultant Oversight: Coordinate and review the work of external consultant architects and engineers, ensuring their designs, specifications, and drawings meet institutional standards
• Other Duties: Perform other related duties as assigned to support the goals of the facilities department

Requirements

• Minimum of a high school diploma or equivalent required

• Associate's degree in field related to construction, engineering, or architecture preferred

• Minimum of two (2) years of related experience required

• Project management skills and knowledge of construction standards, procedures, and materials required

• Strong communication, interpersonal, and organizational skills required

• Ability to manage a variety of assignments with minimal supervision required

• Knowledge of word processing, spreadsheets, and project management software preferred

• Experience in project management or project coordination preferred

• Experience in an educational or institutional setting preferred

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a minimum of a high school diploma or equivalent?

• Yes

• No

• • Do you have a minimum of 2 years' relevant work experience?

• Yes

• No

• • In accordance with Sinclair Community College employment, tax, and benefits compliance requirements, please select the state in which you currently reside or will perform work for this position.

• Ohio

• Indiana

• Kentucky

• I do not reside in or am unable to perform work in one of these states.

• • Are you legally authorized to work in the United States, and will you now or in the future require employer sponsorship for a work visa? *Sinclair Community College will not sponsor applicants for work visas.

• Yes, I am authorized to work in the United States and do not require sponsorship now or in the future.

• Yes, I am authorized to work in the United States but will require sponsorship now or in the future.

• No, I am not authorized to work in the United States.

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Other
• Associate's Transcript
• Bachelor's Transcript
• Master's Transcript