Project Coordinator (On-site)

HEPCO is seeking a Project Coordinator to support a public-sector healthcare program in Albany, NY. This position will coordinate projects and initiatives involving program administration, reporting, documentation, process improvement, data analysis, and stakeholder communication.

• Develop project documentation, establish timelines, monitor progress, and track action items through completion.
• Coordinate projects involving the review and revision of handbooks, program forms, website content, and internal processes.
• Support annual surveys, outstanding-check reconciliations, program reporting, and performance metrics.
• Draft and review procedures, processes, flowcharts, forms, and other program documentation.
• Assist with policy reviews and process-improvement initiatives.
• Review and analyze data to identify trends, patterns, and reporting needs.
• Serve as a liaison among program teams, regulatory personnel, and other stakeholders.
• Work with staff to define project objectives, requirements, expectations, and deliverables.
• Develop and maintain project timelines to ensure milestones are completed as scheduled.
• Prepare and deliver project-status updates to management.
• Schedule and facilitate project-related meetings.
• Develop meeting agendas, record minutes and action items, and coordinate required follow-up.
• Create standard operating procedures, reporting templates, forms, and project-related processes.
• Assist with special projects and other related responsibilities as assigned.

Qualifications

• Project management or project coordination experience.
• Experience organizing and facilitating meetings.
• Proficiency in Microsoft Office, particularly Word and Excel.
• Exceptional organizational and time-management skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and meet established deadlines.
• Ability to work effectively and collaboratively within a team.
• Flexibility and willingness to adapt to changing program needs.

Preferred Qualifications

• Previous government project-management or contract-management experience.
• Experience using Microsoft Project.
• Experience supporting healthcare, health insurance, public-benefit, or government programs.
• Experience developing procedures, process documentation, reports, or operational metrics.

Benefits:

• Health Insurance
• Sick Time
• 401k

Location: 99 Washington Ave, Albany, NY 12210

Duration: approximately 2 years
Apply by deadline: 9/11/2026
Shift Days/Times: 8am-5pm M-F

Pay Range: $28.00 - $32.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.