Project Coordinator/Office Manager

Project Coordinator/Office Manager - Green Bay, Wisconsin, United States - 196605 - Koch

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Project Coordinator/Office Manager

Location(s)

Green Bay, Wisconsin

Company

Georgia-Pacific

Career Field

Administrative Support

Job Number

196605

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At a Glance

• Location: Green Bay, WI
• Position type: In-office, with occasional flexibility based on business needs
• Supports: 400+ team members across the Projects & Engineering organization
• Travel: Up to 10%
• Career path: Entry point into a Project Services career, with hands-on exposure to project coordination and capital project support

Your Job

Georgia-Pacific is seeking a Project Coordinator/Office Manager to support the Corporate Projects & Engineering Group. In this role, you will provide project coordination and project support to Project teams, as well as provide office management and administrative support to leadership and the broader team. This role is designed as a launching point for someone who wants to grow into a project services career, such as project coordinator, project controls, or document control and information management.

You will work closely with leadership and team members to ensure smooth day-to-day operations, strong communication, and effective coordination across an organization of 400+ employees. This role requires a highly organized, detail-oriented individual who thrives in a fast-paced, collaborative environment.

Our Team

Our team is composed of individuals with diverse backgrounds across the Georgia-Pacific organization. The Projects and Engineering team partners with manufacturing facilities and external stakeholders to deliver capital projects across the United States.

As the Office & Project Services Coordinator, you are a key enabler of this work-supporting leaders and teams by managing priorities, coordinating activities, and ensuring processes run efficiently to support our success. You will work alongside Project Services professionals and gain exposure to how capital projects are planned, tracked, and delivered.

What You Will Do

Office Management & Leadership Support

• Manage calendars, travel arrangements, office logistic, and priorities for leadership
• Develop, format, and organize presentations and key documents
• Coordinate onsite and offsite meetings, key programs, team events, and leadership offsites, including scheduling, setup, and catering arrangements
• Support project document control and records management, including SharePoint project sites and RIM compliance
• Manage confidential information with discretion and professionalism
• Maintain distribution lists, team communications, and internal announcements
• Partner with Facilities, IT, and Security to transform onboarding
• Act as the primary point of contact for hardware, software, and access requests
• Manage transfer and offboarding processes, including return of assets and system updates

Project Cooperation & Project L&D Support

• Assist projects in development and adherence to our project process. This includes generating project deliverables, milestones, gathering/sharing lessons learned, and tracking open items to closure in partnership with project managers and engineers
• Assist with purchase requisitions, invoice tracking, and vendor/contractor coordination for projects
• Learn project services tools, processes, and standards with mentorship from the Project Services team
• Coordinate training assignments and track completion through Learning Management System from direction/guidance of L&D Leader

Who You Are (Basic Qualifications)

• High School Diploma or GED
• Experience with Microsoft Office tools including Outlook, Word, Excel, and PowerPoint
• Strong organizational and time management skills with the ability to manage multiple priorities
• Proven experience coordinating schedules, meetings, and travel arrangements
• Strong communication skills and attention to detail
• Interest in developing a career in project services, project coordination, or project management
• Ability and willingness to travel up to 10%

What Will Put You Ahead

• Experience supporting leadership teams in a corporate or project-based environment
• Expert in Microsoft Tools - SharePoint and AI Agents
• Experience coordinating onboarding or employee lifecycle processes
• Experience working cross-functionally with facilities, IT, and external vendors
• A passion for leveraging AI and emerging technologies to streamline workflows, reduce manual workload, and create greater value for the team
• Exposure to project coordination, project controls, or document control in an engineering, construction, or manufacturing environment
• Coursework, certification, or interest in pursuing project management credentials (e.g., CAPM)

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate''s knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aquí, or tu).

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