Project Coordinator - Multifamily Construction

By serving as a proactive problem solver and minimizing friction across departmental projects, this position directly assists local teams in achieving the rigorous production targets. Acting as a central focal point for administrative organization, this professional keeps day-to-day business processes, documentation, and systemic support mechanisms running efficiently to back up our commercial construction deliverables.

Company Logo

Overview
Suncoast Post-Tension Ltd, a Keller Company, is the nation's premier partner for engineered concrete reinforcement technologies. The Coordinator fulfills a vital administrative and logistical role, ensuring smooth communication and data flow within regional office structures and dedicated operational tracks. Acting as a central focal point for administrative organization, this professional keeps day-to-day business processes, documentation, and systemic support mechanisms running efficiently to back up our commercial construction deliverables.

This Regular Full-Time (RFT) hourly role focuses on day-to-day execution, schedule alignment, and administrative accuracy. The Coordinator handles a wide array of support duties, ranging from file system upkeep and data input to cross-departmental coordination and vendor tracking. By serving as a proactive problem solver and minimizing friction across departmental projects, this position directly assists local teams in achieving the rigorous production targets.
Responsibilities

• Provide comprehensive administrative and operational support to the regional department or assigned business track.
• Execute precise data entry, record updating, and file maintenance within corporate ERP platforms and project management systems.
• Organize, route, and distribute internal and external correspondence, incoming technical specifications, and project requests.
• Maintain regional schedules, track departmental task lists, and coordinate necessary cross-functional meetings.
• Prepare, format, and audit routine business forms, tracking logs, performance metrics, and compliance reports.
• Serve as a reliable, direct contact point for customer inquiries, external vendor questions, and shared resource pools.
• Compile and double-check regional expense reports, supply requests, and billing vouchers to ensure accurate bookkeeping.
• Archive completed project records, material tracking lists, and customer interaction logs according to corporate policy.
• Assist in onboarding and setting up internal software permissions, access badges, and training documentation for new hires.
• Collaborate with logistics and production teams to coordinate product dispatches or material drop-offs.
• Audit administrative office workflows regularly to recommend structural process or software improvements.
• Support special operational projects and corporate initiatives under the direction of the local management group.

Qualifications

• High school diploma or GED equivalent required; vocational office training or an Associate's degree is a distinct advantage.
• Minimum of 1-3 years of proven experience in a corporate administrative assistant, operations coordinator, or general office support role.
• Strong digital proficiency, including hands-on experience with Microsoft Office Suite (Word, Excel, Outlook) and cloud databases.
• Demonstrated capability to prioritize tasks effectively while managing a steady volume of incoming files and project requests.
• Excellent interpersonal, verbal, and written communication skills to connect effectively with professional personnel.
• Notable attention to detail with a track record of identifying data inconsistencies or missing files before processing.
• Proven ability to work successfully within collaborative team settings or independently with basic supervision.
• Strong problem-solving aptitude, paired with a calm approach when handling urgent timeline adjustments.
• Prior experience working within the commercial construction, engineering, or structural manufacturing industry is highly valued.
• Flexibility to adapt quickly to evolving software systems, procedural updates, and internal corporate layouts.

Physical Requirements

• Ability to perform work in a standard office environment, including prolonged periods of sitting and working at a computer
• Frequent use of hands and fingers for typing, data entry, and operating office equipment (e.g., keyboard, mouse, calculator)
• Ability to view and read information on a computer screen for extended periods
• Ability to communicate effectively in person, via phone, and through electronic means
• Occasional standing, walking, bending, or reaching within the office environment
• Ability to lift and carry office materials (e.g., files, documents, or equipment) up to 5-10 pounds on an occasional basis
• Ability to maintain focus and accuracy while performing detailed, repetitive tasks
• May require extended periods of concentration and attention to detail in a fast-paced environment