Project Coordinator

This role serves as a key partner to Project Managers by coordinating documentation, tracking project progress, maintaining project records, and helping ensure projects are delivered on time and within scope. The ideal candidate thrives in a fast-paced environment, can effectively manage multiple priorities, and is passionate about supporting successful project execution while building a long-term career in project management.

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Position Summary

Our client is seeking an Assistant Project Manager to support a dynamic project team responsible for managing multiple concurrent initiatives. This role serves as a key partner to Project Managers by coordinating documentation, tracking project progress, maintaining project records, and helping ensure projects are delivered on time and within scope.

This is an excellent opportunity for a highly organized and detail-oriented professional who enjoys keeping projects moving forward behind the scenes. The ideal candidate thrives in a fast-paced environment, can effectively manage multiple priorities, and is passionate about supporting successful project execution while building a long-term career in project management.

What You'll Do

• Support multiple Project Managers across a portfolio of active projects.
• Coordinate project documentation, approvals, and deliverables throughout the project lifecycle.
• Review, organize, and track project submissions and supporting documentation.
• Assist with invoicing, billing support, and maintenance of project-related financial records.
• Manage contract documentation, compliance records, and project closeout materials.
• Review quotes, proposals, and project requirements for completeness and accuracy.
• Maintain project drawings, revisions, and document control processes.
• Track project milestones, deadlines, and outstanding action items to ensure timely completion.
• Ensure project files, records, and documentation remain accurate, organized, and up to date.
• Collaborate with internal teams to support project execution and operational needs.
• Generate reports and provide project updates to stakeholders as needed.
• Assist with special projects and additional administrative or operational responsibilities.

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Ferretti Search is an award-winning Recruitment Firm specializing in Executive Recruiting and Staffing. Our product is people. Ferretti Search has a dedicated team of executive recruiters ready to help our clients find employment solutions that benefit them as well as match our candidates with a company that meets their job preferences and career goals. At Ferretti Search, we believe in transparency throughout the entire process in order to serve our clients and candidates better. We take pride and value our relationship with our clients and candidates.