Administrative Skills, Change Requests/Orders, Communication Skills, Construction, Construction Administration, Construction Contracts, Construction Support, Contact Management, Contract Management, Customer Support/Service, Detail Oriented, Distribution Management, Document Management, Documentation, File Maintenance, Insurance, Interpersonal Skills, Lift/Move 25 Pounds, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Word, Multi-Family Buildings, Multitasking, Office Equipment, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Project Management Software, Project/Program Coordination, Project/Program Management, Purchase Orders, Purchasing/Procurement, Team Building, Time Management, Writing Skills
LOCATION
Madison, WI
POSTED
10 days ago
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Job Type
Full-time
Description
Join Our Team!
Horizon Construction Group is seeking a highly organized and detail-oriented Project Coordinator to support our Construction team. This role plays a critical part in keeping projects running smoothly by coordinating documentation, communication, contracts, and administrative processes from pre-construction through project completion.
If you thrive in a fast-paced environment, enjoy working with multiple stakeholders, and have strong administrative and organizational skills, we'd love to hear from you.
2019 through 2026 Top Workplaces
Horizon Construction Group specializes in the development and construction of multi-family housing as well as master-planned multi-use neighborhoods. Since 1984, our commitment to outstanding performance and integrity, in every aspect of our business, has prevailed.
Position Summary
The Project Coordinator provides administrative support to the construction team while serving as a key communication link between owners, architects, engineers, project managers, superintendents, suppliers, and subcontractors. This position helps ensure projects are completed efficiently, accurately, and in accordance with company standards.
Key Responsibilities
Prepare and distribute meeting agendas and meeting minutes
Manage project documentation and maintain electronic project files
Prepare and route owner contracts and exhibits through DocuSign
Issue, track, and maintain subcontracts, purchase orders, and change orders
Coordinate the distribution of project drawings, specifications, and updates
Maintain subcontractor contact and distribution lists
Track and manage insurance compliance for subcontractors
Maintain RFI, submittal, and drawing logs within project management software
Assist with monthly owner reports and project-specific reporting
Coordinate project signage procurement
Support project teams with punch lists and closeout documentation
Review and follow up on project compliance items
Track and file superintendent reports and required project paperwork
Recommend workflow and process improvements to enhance project efficiency
Requirements
Previous administrative, clerical, or secretarial experience
Previous customer service experience
Proficiency in Microsoft Word and Excel
Strong verbal and written communication skills
Preferred
Construction administration experience
Experience working with project management software
Knowledge of construction documentation and contract processes
What Makes You Successful
Detail-oriented with a commitment to accuracy
Able to adapt to changing priorities and deadlines
Strong interpersonal and communication skills
Proactive approach to problem-solving
Ability to manage multiple tasks in a fast-paced environment
Physical Requirements
Primarily office-based position
Frequent use of a computer, phone, and standard office equipment
Regular sitting, standing, and movement throughout the office