For further inquiries regarding the following opportunity, please contact our Talent Specialist, Amit at (224) 507-1290 or Tenish at (224) 507-1292
Title: Project Coordinator Level 3
Location: Onsite at Newton, NC
Duration: 12 Months
Schedule: Monday to Friday, 8 AM - 5 PM (May require occasional overtime to meet project deadlines)
Travel: Light travel may be required
Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.
Job Descriptiom
The Project Specialist III provides administrative and coordination support to project teams to ensure projects are well resourced, delivered on time, within scope, and within budget. This role assists with documentation, interviewing and onboarding of hired resources, scheduling, communication, and reporting across all phases of the project lifecycle. This role also supports procurement, parts/equipment tracking, inventory, coordination with different project managers, and technical resources for project completion.
Key Responsibilities
- Provide administrative support to Project Managers and project teams
- Support internal departments with administrative tasks
- Assist in project scheduling, resource coordination, scheduling meetings and interviews, and task tracking
- Schedule meetings, appointments, and manage calendars
- Assist with interview schedule arrangements and communications with internal recruiting agents
- Assist with project procurement supporting full lifecycle from order entry to invoice resolution
- Track existing orders, provide updates and proactively resolve delays
- Communicate and coordinate with vendors and contractors
- Support budget tracking and expense reporting
- Assist with data entry, record-keeping, and database management
- Coordinate project meetings, prepare agendas, take minutes, and track action items
- Prepare and maintain project documentation and presentations, including plans, schedules, reports, and contracts
- Monitor project timelines and highlight potential risks or delays
- Communicate project updates to stakeholders as required
- Support compliance with company policies, procedures, and project standards
- Maintain project filing systems and ensure document version control
- Handle confidential information with professionalism
- Perform other administrative duties as assigned
Top skills/requirements:
- Bachelors is required. PM certifications are strongly preferred and will set a candidate apart from others.
- Minimum of 3 years' experience supporting Project Managers and procurement processes.
Required Skills and Qualifications
- Diploma or Bachelor's degree in Business Administration, Project Management or a related field
- Proven experience in an administrative or project support role
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Familiarity with project management tools (e.g., MS Project, Asana, Jira, or similar)
- Proven experience in an administrative or office support role
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- High attention to detail and accuracy
- Ability to work independently and as part of a team
- Dynamic Collaboration
- Office Administrator
- Conflict Resolution
- Effective Time management
- Interpersonal skills
Preferred Qualifications
- ERP experience SAP or similar
- Familiarity with basic accounting or HR support tasks
- Customer service experience
- Certification in Project Management (e.g., PMP, PMC, CAPM, , PRINCE2 Foundation)
- Experience working in engineering or corporate project environments
- Experience using office management software and databases
- Knowledge of basic budgeting and financial tracking
Key Competencies
- Organization and planning
- Problem-solving
- Team collaboration
- Adaptability
- Confidentiality and professionalism
- Time management
- Professionalism and discretion
- Reliability
- Adaptability
Department: Project Management / Operations
Reports To: Project Manager / Program Manager
About us:
DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.
DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.