Project Coordinator - Lease Management

Job Summary:
The Project Coordinator (PC) is responsible for directing and organizing project activities nationally for the various clients of Lease Management under the direction of senior leadership of Lease Management. The PC creates Purchase Orders and Sales Orders, maintains document control, manages databases, reporting and coordinates project administration and communication.

Essential Duties and Responsibilities:

• Assist in the drafting and issuance of project proposals, budgets, cash flows, and preliminary schedules.
• Track receipt and expiration of all client purchase orders.
• Responsible for reporting outstanding client purchase orders to the Lease Management leadership.
• Maintain vendor files and documentation thoroughly and accurately, in accordance with company policy and accepted practices.
• Document and maintain billing procedures for each client.
• Research and correct Accounts Receivable (A/R) discrepancies.
• Ensure accurate and timely data entry for preparing status reports; maintain documents and data that can be pulled for project closeout files.
• Facilitate the recordings of memorandums of leases for clients.
• Complete closeout package abstractions.
• Create and maintain program policy and procedures as needed and keep team members informed of any changes.
• Communicate ideas for improving company processes and contribute to Smartlink's body of knowledge on process design, modeling, execution, monitoring, and optimization.
• Other duties as assigned.

Qualifications and Requirements:

To perform in this position successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Associate's degree (AA) or equivalent from two-year College or technical school; or 1-2 years in a highly aggressive technical field preferred; or equivalent combination of education and experience.
• Demonstrated skills in database management and record keeping.
• Proficient at MS Office, especially Excel.
• Problem solving ability, analytical and numeracy skills.
• Effective time management, organizational, and prioritization skills.
• Strong written and verbal communication.
• Strong demonstrated ability to prioritize, a commitment to tight deadlines, and problem resolution skills.
• Excellent judgment and decision-making skills.
• Experience with SAP Business One is a plus.
• Evidence of the practice of a high level of confidentiality.
• Ability to adapt to a changing environment.
• Interest in business practices and/or real estate leasing.

Physical Demands and Work Environment:
• No travel (0%) is expected in association with performing this position.