Highlights
Day to Day: This individual will work closely with Engineering and Operations teams, attending daily meetings to help define and document scopes by reviewing inspection reports, analyzing damage photos, and building detailed Scope of Work (SOW) documentation using tools like Smartsheet and internal service request systems. Additional responsibilities include providing ad-hoc operational support such as data clean-up efforts, building custom reports, and assisting with investigation-related tasks across multiple platforms (e.g., Smartsheet, Salesforce, Excel).
Numbers & Facts
| Location | Schenectady, NY |
| Industry | Staffing/Employment Agencies |
| Company Size | 2,000 to 2,499 employees |
| Year Founded | 2000 |
| Website | http://www.lancesoft.com/ |
Description
Job Description...
This job is with Encode Inc, a fully owned subsidiary of LanceSoft.
Working Model: Hybrid - Minimum 3 days in office, prefers candidates local to site in Schenectady, NY
Working Hours: 8am - 5pm
Interview Process: Virtual with cameras on, 1 round with GEV Manager
Day to Day: This individual will work closely with Engineering and Operations teams, attending daily meetings to help define and document scopes by reviewing inspection reports, analyzing damage photos, and building detailed Scope of Work (SOW) documentation using tools like Smartsheet and internal service request systems. On a daily basis, this person will also support the full purchase order lifecycle, including submitting PO requests, tracking approvals, managing scope changes, and ensuring timely closure after invoice processing. They will be responsible for reviewing vendor invoices within a 14-day SLA, partnering with project managers and suppliers to resolve discrepancies, and maintaining an accurate, up-to-date financial tracking sheet. Additional responsibilities include providing ad-hoc operational support such as data clean-up efforts, building custom reports, and assisting with investigation-related tasks across multiple platforms (e.g., Smartsheet, Salesforce, Excel). This role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, cross-functional environment.
Must Haves:
- HSD/GED at minimum
- Experience in operations support/project coordination/or administrative support within a technical or field environment
- Experience with Excel (tracking, data management, reporting)
- Ability to work across multiple systems/tools (Ex: Smartsheet, Salesforce, Other internal proprietary programs)
- Experience managing Pos and/or financial tracking (invoicing, budgeting, cost tracking)
- Strong communication skills and ability to collaborate with cross-functional teams (engineering, operations, etc.)
Plusses:
- Experience supporting wind, energy, construction or field service operations
- Exposure to Scope of Work (SOW) creation or technical documentation
About Company
We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc).
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.