Project Coordinator

Prepare project communications and distribute updates to project teams, including reminders related to holidays, training requirements, expenses, deadlines, and other program announcements. Together, TRC and WSP’s 83,000 experts create positive, long-lasting impacts for our communities and our clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors.

About Us:

TRC, Member of WSP, is a global consulting environmental and engineering firm and one of the top design firms in the energy sector. Together, TRC and WSP’s 83,000 experts create positive, long-lasting impacts for our communities and our clients in the power and energy, transportation and infrastructure, environmental, and property and buildings sectors. As part of our team, you’ll discover a world of opportunities to connect with innovative thinkers, forge your path, and have fun tackling the world’s most challenging projects. At TRC, Member of WSP, you can have a rewarding career on every level.

 

TRC has long set the bar for clients who require more than just engineering, combining science with the latest technology to devise innovative solutions that stand the test of time. From pipelines to power plants, roadways to reservoirs, schoolyards to security solutions, clients look to TRC for breakthrough thinking backed by the innovative follow-through of an industry leader.

 

We recognize that the expertise of our staff is our strongest asset, so we generously reward employees for successful performance and invest in their careers through training and the development of new skills and certifications.

Overview:

TRC is seeking a highly organized, proactive, and detail-oriented Project Coordinator to support our Operations team. This position plays a critical role in ensuring the smooth day-to-day execution of departmental and project-related administrative functions across multiple programs.

The ideal candidate thrives in a fast-paced environment, enjoys balancing a variety of responsibilities, and takes pride in keeping teams organized, informed, and operating efficiently. This role requires exceptional communication skills, strong organizational abilities, and the flexibility to adapt to changing priorities.

This is a hybrid position, with an expectation of working from the office Tuesday through Thursday, along with additional in-office support as business needs dictate.

Responsibilities:

• Department & Administrative Support

  • Coordinate office and departmental administrative activities.
  • Manage promotional supply ordering and inventory.
  • Coordinate shipping, receiving, and mailing of project materials.
  • Assist with planning and coordinating team meetings, workshops, and company events.
  • Prepare and format resumes, presentations, reports, and other professional documents.
  • Maintain department templates, organizational documents, and shared resources.
  • Coordinate employee licensing, certifications, renewals, and tracking.
  • Support onboarding activities for new employees, including scheduling, coordination, and preparation of onboarding materials.
  • Assist leadership with special projects and other administrative initiatives.
  • Assist with expense report preparation and reconciliation.

  Project Support

  • Review and monitor employee timesheets for accuracy and timely submission.
  • Prepare meeting agendas, presentations, meeting minutes, and action item trackers.
  • Coordinate recurring project meetings and calendars.
  • Support project documentation, filing, and record management.
  • Support mail merges / Document mailings / document reviews
  • Prepare project communications and distribute updates to project teams, including reminders related to holidays, training requirements, expenses, deadlines, and other program announcements.
  • Assist project managers with administrative coordination to support successful project execution.

Qualifications:

• Required

  • Associate's degree or equivalent professional experience preferred.
  • 2+ years of administrative, project coordination, executive support, or operations support experience.
  • Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
  • Excellent written and verbal communication skills.
  • High attention to detail and commitment to quality.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams and SharePoint.
  • Ability to work independently while collaborating effectively with multiple teams.
  • Professional, customer-service-oriented approach with a positive attitude.

  Preferred

  • Experience supporting engineering, utility, consulting, construction, or professional services organizations.
  • Experience coordinating meetings, events, or employee onboarding.
  • Experience formatting resumes, proposals, or client-facing documents.
  • Familiarity with expense management and timesheet systems.

  What We're Looking For

  The successful candidate will be:

  • Highly organized and dependable.
  • Comfortable managing multiple tasks with competing priorities.
  • Resourceful and proactive in identifying and solving administrative challenges.
  • Collaborative and team-oriented.
  • Adaptable to changing business needs.
  • Professional in interactions with employees, leadership, and clients.
  • Committed to delivering exceptional internal customer service.

Benefits*: TRC offers a competitive benefit package consisting of:

• Medical, dental, vision, and disability insurance.
• 401k package that includes both traditional and Roth IRA options and Company match.
• Paid time off contingent upon full-time status, PTO is 7 days per year.
• All full-time employees enjoy a minimum of 8 Paid Holidays per year.
• TRC ensures that all employees, including those that work part-time, receive paid sick, family, and disability leave in accordance with the laws of their state of residence.

*These benefits are applicable to US employees depending on their employment status (full time, part time, or temporary). TRC offers jurisdiction specific benefit packages for International and Puerto Rico employees.

 

Compensation: In accordance with local law, the below salary range is applicable for the job and location associated with this requisition. Compensation will vary based upon experience, education, skill level, geographical location, and other compensable factors.

 

Other Compensation: Employee may be eligible for participation in the Company’s annual Discretionary Bonus Program which is contingent on Company, Business Segment, and Individual performance against Key Performance Indicators which vary by year and employee.

Disclaimers:

TRC is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business needs. We celebrate diversity and are committed to creating an inclusive environment for all employees.

 

The complete job description and application are available on TRC’s career site.

TRC accepts applications for this position on an ongoing, rolling basis and reserves the right to cancel this posting at any time.

Salary Range: USD $20.00 - USD $35.00 /Hr.