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Project Coordinator

Embark Recruiting Solutions

  • Columbus, Ohio
  • 30+ days ago

    Highlights

    Collaborative with the team and also able to work independently to accomplish assigned tasksAble to lift, squat, and carry up to 25 pounds, infrequentlyEDUCATION AND EXPERIENCE: High School Diploma or equivalent At least 2 years of related experience in a customer/client serving role, preferably in commercial construction or with a subcontractor Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel. Skills and Abilities:Safety First focus and mind-set Ability to navigate and proficiently use software programs and assist the Project Managers with administrative tasks such as document creation Organizational skills in order to juggle multiple projects with accuracy and timeliness.

    Numbers & Facts

    LocationColumbus, Ohio

    Description

    Our client, located in Columbus OH, has an immediate opening for a Project Coordinator. This is a full time / direct hire position.  
    The Project Coordinator is responsible for the overall management of administrative project functions within a project.  This person is responsible to provide support to the project team through the course of the project.Key Responsibilities:
    •    Regularly communicate with the Project Managers to coordinate workflow, schedules and status updates Act as a primary point of contact for customers and sub-contractors 
    •    Prepare and execute all Subcontract Agreements, Purchase Orders, Change Orders, and Consulting AgreementsReview and upload all relevant mail/email related to assigned jobs 
    •    Assist Project Managers and Estimators with preparation of Invitations to Bid, through Plans & Specs, distribute and track all project bidding documentation such as bid forms, addendums, and subcontractor proposals Support the project start-up and close-out processes on each job 
    •    Prepare and review for submission to architect and engineer project submittals Prepare and distribute project meeting minutes 
    •    Prepare and distribute monthly executive reports to project clients Coordinate job drawing orders for Project team 
    •    Maintain all job folders within designated file structures Responsible for contacting subcontractors for documentation follow-up and track all project documentation on tracking spreadsheet 
    •    Coordinate the subcontractor's insurance and track all new and renewal certificates of insurance per job Responsible for following up on all insurance corrections and processing in Image Management for insurance review 
    •    Run weekly reports and communicate to project team Coordinate owner insurance for each assigned job 
    •    Assist in the prequalification process to obtain valid prequal packets from subcontractors Prepare owner contracts utilizing AIA software 
    •    Provide office support to field supervision and the safety departmentCoordinates supplies for job sites such as hard hats, safety glasses, and job site signage 
    •    Interact with internal team members, subcontractors, clients, and vendors 
    Skills and Abilities:Safety First focus and mind-set 
    •    Ability to navigate and proficiently use software programs and assist the Project Managers with administrative tasks such as document creation Organizational skills in order to juggle multiple projects with accuracy and timeliness 
    •    Well developed interpersonal skills Adept at multi-tasking while remaining calm and poised under pressure 
    •    Collaborative with the team and also able to work independently to accomplish assigned tasksAble to lift, squat, and carry up to 25 pounds, infrequentlyEDUCATION AND EXPERIENCE: 
    •    High School Diploma or equivalent At least 2 years of related experience in a customer/client serving role, preferably in commercial construction or with a subcontractor Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel

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