Project Coordinator

Our client, located in Columbus OH, has an immediate opening for a Project Coordinator. This is a full time / direct hire position.  

 

The Project Coordinator is responsible for the overall management of administrative project functions within a project.  This person is responsible to provide support to the project team through the course of the project.
  
Key Responsibilities:
•    Regularly communicate with the Project Managers to coordinate workflow, schedules and status updates 
•    Act as a primary point of contact for customers and sub-contractors 
•    Prepare and execute all Subcontract Agreements, Purchase Orders, Change Orders, and Consulting Agreements
•    Review and upload all relevant mail/email related to assigned jobs 
•    Assist Project Managers and Estimators with preparation of Invitations to Bid, through Plans & Specs, distribute and track all project bidding documentation such as bid forms, addendums, and subcontractor proposals 
•    Support the project start-up and close-out processes on each job 
•    Prepare and review for submission to architect and engineer project submittals 
•    Prepare and distribute project meeting minutes 
•    Prepare and distribute monthly executive reports to project clients 
•    Coordinate job drawing orders for Project team 
•    Maintain all job folders within designated file structures 
•    Responsible for contacting subcontractors for documentation follow-up and track all project documentation on tracking spreadsheet 
•    Coordinate the subcontractor's insurance and track all new and renewal certificates of insurance per job 
•    Responsible for following up on all insurance corrections and processing in Image Management for insurance review 
•    Run weekly reports and communicate to project team 
•    Coordinate owner insurance for each assigned job 
•    Assist in the prequalification process to obtain valid prequal packets from subcontractors 
•    Prepare owner contracts utilizing AIA software 
•    Provide office support to field supervision and the safety department
•    Coordinates supplies for job sites such as hard hats, safety glasses, and job site signage 
•    Interact with internal team members, subcontractors, clients, and vendors 

Skills and Abilities:
•    Safety First focus and mind-set 
•    Ability to navigate and proficiently use software programs and assist the Project Managers with administrative tasks such as document creation 
•    Organizational skills in order to juggle multiple projects with accuracy and timeliness 
•    Well developed interpersonal skills 
•    Adept at multi-tasking while remaining calm and poised under pressure 
•    Collaborative with the team and also able to work independently to accomplish assigned tasks
•    Able to lift, squat, and carry up to 25 pounds, infrequently
  
EDUCATION AND EXPERIENCE: 
•    High School Diploma or equivalent 
•    At least 2 years of related experience in a customer/client serving role, preferably in commercial construction or with a subcontractor 
•    Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel