Project Coordinator Columbia SC
Peak has a need for a Project Coordinator for an award-winning consulting electrical engineering firm in Columbia.
The successful applicant would be extremely organized and highly proficient in Office Software and Adobe. Experience in the world of engineering is preferred. Knowing the life from marketing for a job to closing of the project. This isTeam oriented as the position is closely connected with the engineers and field representative and the tracking of projects.
Job Overview The Project Coordinator is responsible for providing technical administrative functions in cooperation with other administrative and technical staff to maximize operational efficiency and to enhance the quality of the firm's work. The Project Coordinator also identifies and plans for the changing needs of the firm's marketing and administrative production.
General Office- Answer and manage phone calls
- Greet and deal with visitors and vendors
- Schedule meetings and conference calls for staff
- Schedule travel and transportation reservations for staff
- Prepare, type and format letters, correspondence, reports
- Develop standard templates with regular improvements to keep modern
- Document scanning and reproduction
- Maintain paper and electronic files, including archiving
- Manage office emails and distribution
- PE Licensing / credentialing Track PDH/CEU hours
- Manage office mail and shipping
- Develop policies / procedures to improve efficiency in production area
- Office and breakroom supply management, non-janitorial
- Assist Business Manager with general office tasks as necessary
Marketing- Monitor SCBO and other advertisements
- Maintain and update firm profile, resumes, project sheets and project data
- RFQ/RFP preparation and submittals
- Website Coordinate updates, etc.
- Manage social media presence
- Assist in presentation preparation
- Manage advertising and marketing materials
- Fostering client relations and helping to develop relationships
Project Coordination- Coordinate projects within project management software, including accurately entering project details, billing terms, milestones and logs
- Manage and assist technical staff in project construction administration visits
- Coordinate with project team and assist in scheduling site visits for surveys and field reports
- Prepare and manage contracts, including construction contracts when we are prime consultant
- Prepare and develop Construction Specifications and other front-end documents/Project Manuals
- Process field reports, shop drawings and similar technical documentation, assuring quality cont rol
- Process vendors pay apps for clients
- Prepare technical letters (DHP, substantial completion, request to energize power, etc.)
- Process fee proposals
- Maintain inventory of contracts for each project including status and ensuring signed contract/NTP is on file
- Prepare, type and format technical reports, documents, and specifications, assuring quality control
- Work with other office personnel to assist with general administrative tasks
Skills/Experience- Proficient with firm management/financial software (Deltek or Similar)
- Proficient with Microsoft Office Suite (Outlook, Word, Excel, Powerpoint, Publisher)
- Proficient with Adobe Acrobat Pro
- Excellent written and verbal communication skills
- Excellent organizational skills and ability to multitask
- Ability to use the internet for research
- Attention to detail
- Excellent proofreading and grammar skills
- Knowledge of Construction Specifications Institute (CSI)
- Knowledge of Society for Marketing Professional Services (SMPS)
- Knowledge of American Council of Engineering Companies (ACEC)
- Knowledge of Society for Design Administration (SDA)
- Knowledge of The American Institute of Architects (AIA)
- 3 5 years prior experience handling office responsibilities
Pay range depends on experience. $52,000 - $55,000
Submit your resume to this job posting and our Recruiter will contact qualifed applicants immediately for an interview.
Benefits
PEAK's benefit offerings available for our associates include medical, dental, vision, Flexible Spending Account (FSA), Dependent Care Savings Account (DCA), and 401K plan. PEAK believes that taking care of our team is essential for success and we are proud to provide benefits that enhance both your well-being and your future. Additionally, our associates may be eligible for Paid Sick Leave as required by Federal, State, or local laws.
Equal Opportunity Employer (EEO)
PEAK Technical Staffing is committed to creating a diverse and inclusive environment and is proud to be an Equal Opportunity Employer. PEAK does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status, or any other characteristic protected by applicable law. All employment decisions are made based on qualifications, merit, and business need. We encourage all individuals to apply.
Americans Disabilities Act (ADA)
The physical and mental requirements described in this job description are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Must be able to perform the essential physical functions of the position, including sitting, standing, walking, stooping, kneeling, and lifting up to 25 pounds, with or without reasonable accommodation.
Candidate Privacy
To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://peaktechnical.com/privacy-policy/ and https://peaktechnical.com/ca-residents-privacy-rights/
AI Recruiting Disclosure
We use AI-assisted tools to help review applications and compare your experience to job requirements, but all hiring decisions are made by human recruiters. You may request a human-only process or opt out of automated communication at any time. Required notices and our latest bias audit are available on our website: www.peaktechnical.com/ai-disclosure.