Project Coordinator

Project Coordinator

Location: Chesapeake, VA

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 12 months
• Pay Rate: $31.00 $34.00 / Hour (USD)
• Travel Requirements: Local travel to client sites dependent on the project
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. [Export-control compliance required. See recruiter for eligibility details.]

Job Summary

The Project Coordinator facilitates engineering and construction projects by collaborating with the Project Manager and project team in providing and presenting administrative project information. This position coordinates both externally and internally with clients and project management for providing solutions in executions of project and program needs. Facilitates the dissemination of information to vendors, suppliers, clients, and project teams as part of the overall communications and project management process.

Key Responsibilities

• Resolves questions regarding the project; research and provide appropriate answers.
• Prepare and present meeting notes, presentations, and tables utilizing Excel, PowerPoint, Access, and other programs.
• Manage project set-up preparation and compile documentation updates.
• Monitor project deadlines and benchmarks and support presentation of monthly progress reports covering action items and progress updates.
• Plan, coordinate, and facilitate on-site and off-site meetings for the project. This may include: project orientation and training, stakeholder meetings, team meetings, periodic reviews, etc.
• Coordinate the required training programs and records for project personnel in conjunction with the corporate training department and project requirements to ensure compliance.
• Obtain physical sign off of project documents & maintain electronic and paper files.
• Verify accuracy and compliance with project requirements of bills/invoices, trip tickets, and expense reports and process items in a timely manner.
• Manage IT resources for project offices and staff by coordinating with internal support departments.
• Provide follow up reports on ARs and unbilled issues as assigned.
• Administer project closeout activities.
• Compose project cost forecast updates.
• Run PPS reports.
• Establish priorities and deadlines on project deliverables.
• Investigate project expenses not billed to the client and report findings to the Project Manager.
• Assist Project Manager in preparation of client contracts and sub-contracts.
• Develop procedures pertaining to internal project requirements.
• Performs other duties as assigned.
• Complies with all policies and standards.

Required Skills

• Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required.
• Excellent organizational skills, attention to detail, communication skills, and ability to handle multiple tasks.
• Demonstrated ability to communicate with all levels within an organization.
• Position requires ability to work independently, demonstrating accuracy, reliability, organization, and problem-solving skills.
• True project coordination experience (not administrative support only).
• Construction-phase or post-construction experience.
• Experience handling RFIs (Requests for Information) and submittals.
• Background in engineering, architecture, or similar environments.

Preferred Skills

• Experience with ECMS and Procore is preferred.

Education Requirements

• Bachelor's Degree in a related field and 8 years of experience; OR
• Associate's Degree in a related field and 10 years of experience; OR
• High School Diploma/GED and 11 years of experience.

*Note: Years of experience are prioritized over degree; education requirements are flexible with strong relevant experience.*

Required Experience

• Minimum 8 years of relevant experience (with Bachelor's Degree), 10 years (with Associate's Degree), or 11 years (with High School Diploma/GED) in project coordination or a related field.
• Post-construction administration experience.
• Experience working with clients, contractors, and designers.

Nice-to-Have Experience

• Background in engineering or architecture firms.
• Experience with construction-phase coordination and client-facing execution roles.

Work Environment / Physical Requirements

• This is not a design-focused role; emphasis is on construction-phase coordination, post-construction activities, and client-facing execution.
• Local travel to client sites is required dependent on the project.
• This position supports a federal project and is subject to federal drug testing requirements. All candidates must successfully pass a drug test as a condition of engagement. Federal requirements apply regardless of individual state laws related to drug use.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

Industry: Infrastructure Engineering & Utilities Typical Roles: Staff Purchaser, Staff Project Controls Specialist, Project Management, Supply Chain Management Work Type: On-site Formatting Notes: Detailed job summaries with comprehensive responsibility breakdowns; structured sections for contract details, required/preferred experience, education requirements, and benefits; consistent use of bold formatting for key sections; includes regulatory context (FERC, NERC) relevant to utility operations; professional tone emphasizing infrastructure criticality and safety legacy since 1898 Compliance Watch: Work authorization requirement - no visa sponsorship available; FERC and NERC regulatory compliance knowledge referenced; OSHA 10-hour safety certification required for certain roles; field audit and forensic analysis capabilities suggest rigorous compliance and quality control standards Special Considerations: Client focuses on grid distribution and transmission & distribution (T&D) infrastructure; multi-million dollar procurement portfolios indicate large-scale operations; contract-to-hire and right-to-hire positions with 12-month durations; heavy emphasis on ERP systems (IBM Maximo, Oracle Primavera P6); subcontractor and 3PL provider management expertise critical; client-facing roles requiring independence and standing capability on project teams; rotating multi-location work arrangements in some positions

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-07756

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