| Location | Shreveport, LA |
Position reports to the Department Chairman with functional direction from the Business Manager. Duties will be assigned by the Department Chairman upon consultation with the Business Manager and department faculty. Incumbent will provide administrative support to the Department Chairman and faculty, as needed. The incumbent will coordinate all the administrative aspects of the department. This person must have good management, communication, and organizational skills, as well as a strong ability to think critically. A high level of technical computer skills is also required. This person must be able to work independently and to establish priorities for the on-going work of this office. Duties may change from time to time as needed for department operations and support. Regular attendance is required to perform the functions of this position. Incumbent will maintain a customer-oriented awareness in acknowledging and responding to needs as they occur that customer satisfaction is met at all times. Essential Position Functions & Duties 90% Provide administrative support to the Department including but not limited to: Assists in day-to-day operations of the department of Cellular Biology and Anatomy Type documents/correspondence Prepare incoming & outgoing communications Schedule appointments, meetings, phone calls Reserves rooms Types minutes for meetings Transcribes non-medical dictation if requested Routine paperwork, record keeping, filing, data compilation Tracks department funds and reports to Business Manager Submits/tracks work orders Monitors time & attendance, collects signatures on various timesheets, timekeeping Obtain signatures on any necessary or assigned paperwork and processes through to completion Prepares and assists with Contracts and Immigration Paperwork (requisitions, POs, ITs, etc.) for ordering supplies, equipment, books and paying memberships, licenses, dues, subscriptions, etc. Tracks departmental procurement card purchases and uploads all necessary documentation to Works Tracks departmental assets Coordinates travel and prepares travel paperwork Mail collection, processing, and distribution Greets visitors and answer general office questions for faculty, staff and visitors. Communication internal and external on action items Coordinates all planning, personnel management, logistics, setup, and paperwork associated with visiting speakers, educational symposiums, lectures, etc. and their associated entertainment functions Prepares payroll/reimbursement/direct pay paperwork Recruitment coordination Prepares check requests for Foundation reimbursement Assists in the yearly budgeting process Monitors the budgets in each budget category Assist other department personnel as needed Special projects, provide Business Manager support, and other duties as assigned 10% Perform other related duties as may be assigned.