Project Coordinator - 2003

Job Purpose: Project Coordinator role works to support planning initiatives with the new store planning and remodeling team in a corporate environment. Candidates in this role typically work to monitor project elements and track details of project to ensure on-time deliverable are executed and in place in accordance with project schedule.

Tasks and Responsibilities

• Develops project timelines, budgets and monitors store fixture installations. Ensures that all projects are executed according the Store Planning project process for timelines, funding, drawings, fixture specifications, approvals and quality standards.
• Assist in bid process by choosing vendors for bidding, qualifying each bid, compiling pricing, and awarding of the contract.
• Maintain schedules to ensure deadlines are met. Coordinates with Construction, Facilities, Loss Prevention and others so that the fixture installation process works in concert with any construction process that may be included in the scope of work.
• Track all project costs to remain within the budget. Produces a monthly forecast document to the finance team for the monthly existing store capital report.
• Create and manage the project 'punch-list', ensure items are completed in an effective and timely manner. Issues plans to installers for scheduled installations.
• Schedules with each store the installation phases and days. Conducts kick off meetings with stores, installer and project partners.
• Reviews DPRs (daily progress reports) from installers during the installation window for a group of stores.
• Calls each store after the nightly install to follow up on project progress resolves any issues the store may have with graphic placement.
• Generates project recaps with photos from DPR for project close out review meetings.
• Creates change orders for approval of reorders of fixtures or graphics for individual stores due to installation issues or shortages in shipments.
• Assist in issuing purchase orders as needed.