Project Controls Specialist

You will keep each project's Microsoft Project schedule current from field production data, track labor hours against estimates by division, and give project managers, superintendents, and general contractors an accurate picture every week. Build and maintain project schedules in MS Project, including new jobs, task changes requested by the divisions, and schedule logic (Fixed Work task types, links, resume dates).

Project Controls Specialist - Jet Industries

Are you a highly skilled and motivated individual with experience in project controls management? If your answer is yes, then Jet Industries has the perfect job for you!

Jet Industries Inc. is a nationwide, family-owned contractor that has thrived in business since 1977. We foster an entrepreneurial culture that has led to our diversified construction trades. Our company lives and breathes our core values of Integrity, Customer Service Excellence, Teamwork, Accountability, and Safety. Join the Jet Team today and enjoy a safety-first, family-like workplace along with a range of benefits including 100% paid premium carrier health insurance coverage for you and your family, affordable dental coverage, retirement program 401K matching, paid holidays and PTO, and more. Additionally, our diverse internal training program, Jet University, is available to help you enhance your skills and grow in your career.

About the role of Project Controls Specialist:

This is not a typical scheduling position. You will keep each project's Microsoft Project schedule current from field production data, track labor hours against estimates by division, and give project managers, superintendents, and general contractors an accurate picture every week. The role runs on a structured MS Project setup with custom

fields, plus an AI assistant (Claude) that handles the checks, form building, and reporting around each update. You will inherit a mature, documented system and will own its continued refinement. You will train with the outgoing scheduler for a smooth handoff.

Essential Duties and Responsibilities:

• Run the weekly update cycle on every active project: review the superintendents' production forms, run the MS Project update macro, and verify the results before anything is published.
• Build and maintain project schedules in MS Project, including new jobs, task changes requested by the divisions, and schedule logic (Fixed Work task types, links, resume dates).
• Publish weekly outputs: an hours summary per project, next week's production forms for each division, and rows in the company-wide hours tracker.
• Spot and resolve data problems early: % complete regressions, hours posted to the wrong task, tasks removed from the schedule while still on a form, and tasks that collapse to zero-duration milestones.
• Flag cost risk to project managers when a division's hours used run well ahead of its physical progress.
• Prepare GC-facing lookaheads as needed from the tasks the field selects.
• Train and support superintendents and foremen on the weekly production form, one-on-one, and serve as the go-to for questions about it.
• Keep the standard operating procedure, scripts, and form templates current as the process evolves.

MINIMUM QUALIFICATIONS AND EXPERIENCE:

• 3+ years of scheduling or project controls experience in construction, preferably with MEP or specialty trades.
• Advanced Microsoft Project skills: custom fields, task types, resource groups, status dates, and progress updating.
• Strong Excel skills, including working with macro-enabled workbooks.
• Comfort running and maintaining a VBA macro, even if you didn't write it.
• An eye for data that doesn't add up, and the habit of checking before you publish.
• Clear, respectful communication with field crews, project managers, and general contractors.
• Interest in using AI tools like Claude responsibly: you give clear instructions, verify outputs, and know when to override the assistant.
• Clear, respectful communication
• Basic Proficiency in English is required. Candidates must have a basic understanding of English for safety purposes and to communicate with colleagues, vendors, and contractors on-site effectively. The ability to follow instructions and engage with the team is essential for success in this role.

Preferred Qualifications

• Familiarity with SharePoint folder structure, OneDrive version history, and document version control.
• Hands-on use of an AI assistant (Claude or similar) for analysis or reporting, and the judgment to check its work.
• Familiarity with VBA in MS Project, SharePoint, and OneDrive file management.
• Experience training field staff on new forms or processes.

Jet Industries is an equal opportunity employer and enforces a zero-tolerance drug policy.

Don't miss out on this exciting opportunity! Apply now and be a part of the Jet Industries family.

Jet Industries Inc. is a nationwide, family-owned, contractor that has thrived in business since 1977 by fostering an entrepreneurial culture that has led to our diversified construction trades.
This same culture has helped us create a cohesive work environment. Our company lives and breathes our core values of Integrity, Customer Service Excellence, Teamwork, Accountability, and Safety. Our start-to-finish services include heating, air conditioning, plumbing, electrical, engineering, fire protection, and maintenance. Our team completes every job with efficiency, safety, and organization in mind, ensuring the best possible results, every time. You can always count on us to minimize project waste, maintain an organized project schedule, and deliver a high-quality product.

Salary

$70000.00 - $95000.00 per year

Benefits

Paid time off, Health insurance, Dental insurance, Vision insurance, Life insurance, 401(k) matching, Referral program

Job Type

Full time