Project Billing Coordinator

Keywords: Administrative Assistant, Construction Administrator, Office Coordinator, Project Assistant, Construction Office Support, Accounts Payable, Accounts Receivable. Support Project Managers with monthly billings, pay applications, and lien waivers.

Project Billing Coordinator

Location: Oak Creek, WI (On-Site)
Salary: $45,000 – $50,000 per year

Join a Company That’s Built to Last

Looking for a stable role where your work truly matters? Our client is a family-owned construction company with nearly 100 years of success across the Midwest. They’ve built their reputation on quality, trust, and long-standing relationships—and they’re looking for a dependable administrative assistant to help keep operations running smoothly.

Why You’ll Love This Role

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• Stable company with strong, supportive leadership
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• Tight-knit, team-oriented culture where you're valued
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• Opportunity to learn, grow, and expand your skills
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• Variety in your day—no two days are the same
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What You’ll Do

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• Support Project Managers with monthly billings, pay applications, and lien waivers
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• Assist with job setup and work orders, including budgets, phase codes, and change orders
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• Help process timekeeping, payroll support, accounts receivable (A/R), and accounts payable (A/P)
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• Coordinate subcontractor purchase orders, insurance certificates, and compliance documentation
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• Maintain accurate, organized project and job files
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• Provide general administrative support to the project and office teams
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What You Bring

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• 2+ years of administrative experience (construction or trades experience is a plus)
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• Strong organizational skills with the ability to manage multiple priorities
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• Clear, professional communication skills
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• Proficiency in Microsoft Office (Excel, Word, Outlook)
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Bonus Points If You Have

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• Experience supporting construction projects or working with subcontractors
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• Familiarity with billing, compliance paperwork, or job costing
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Don’t Meet Every Requirement? Apply Anyway

Our client values reliability, a positive attitude, and willingness to learn just as much as experience. If you’re detail-oriented and enjoy supporting a team, we encourage you to apply.

Keywords: Administrative Assistant, Construction Administrator, Office Coordinator, Project Assistant, Construction Office Support, Accounts Payable, Accounts Receivable