Project Assistant WFP - Alexandria, Damietta And Cairo

THE ORGANISATION

Plan International is an independent development and humanitarian organisation/charity/non-profit that advances children's rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children's rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won't stop until we are all equal!

Plan International started working in Egypt in 1981 and has a presence in ten of the 27 governorates in which the country including Greater Cairo, Alexandria, Giza, Beheira, Kalyoubia, Damietta, Qena, Assuit and Sohag. Plan international Egypt implements programmes designed to enable communities to improve the lives of the most marginalised children and their families. Plan Egypt's Country Strategy focuses on five strategic objectives.

Through a five-interconnected, gender transformative and context-fit country objectives, PIE intends along with the various stakeholders at all levels to continue delivering positive and transformative changes so that "Children, especially girls, and young people grow up in an enabling environment, realizing their rights and contributing in both development and humanitarian settings as active agents of change".

THE OPPORTUNITY

Driven by the overall purpose of PII and anchored on Plan International core values, bolder commitment to gender transformation and feminist leadership, program quality and influencing and a more vibrant and efficient operating model.

ABOUT THE ROLE

The purpose of the role is to implement and follow up the project at governorate level (Greater Cairo, Alexandria or Damietta), under the supervision of the Project Officer in the same location. The post holder will organise outreach and participant selection, coordinate training and mentorship logistics, maintain accurate participant data, and support the business plan selection and seed fund processes led by WFP, ensuring that activities are delivered on time and to quality standards. He/she will work with various stakeholders and partners.

THE SCOPE

Under the direct supervision of the Project Officer in the respective location and the overall guidance of the Project Coordinator, the Project Assistant is tasked with the day-to-day field implementation of the project activities in the assigned governorate, coordination with local partners and service providers, and provision of support to the monitoring, data management and administrative processes of the project.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Outreach and participant selection

• Coordinate community outreach and participant mobilisation with local partners, including CDAs, CBOs, and Refugee-Led Organisations.
• Facilitate project information sessions, communicating eligibility criteria and selection processes.
• Conduct participant eligibility assessments, ensure inclusivity, fairness, and transparent selection in line with project criteria.
• Maintain participant and waiting lists, and communicate selection outcomes respectfully and transparently.

Training and mentorship implementation

• Coordinate EYL training logistics, schedules, and participant arrangements.
• Monitor attendance, engagement, and training quality.
• Coordinate mentorship sessions and track business plan progress.
• Follow up on absences and participant retention.

Business plan selection, seed fund and post-distribution

• Support business plan review and selection committee coordination.
• Verify participant data and support seed fund distribution.
• Monitor grantee progress and provide post-grant follow-up support.

Monitoring, data management and reporting

• Maintain participant records and update beneficiary tracking data.
• Support monitoring activities and field visits.
• Prepare project progress updates and activity reports.
• Document success stories and lessons learned.

Administration, finance and logistics

• Process procurement requests and ensure compliance with budgets and donor guidelines.
• Prepare and submit payment supporting documentation.
• Coordinate suppliers and service providers for project activities.
• Monitor activity expenditures and flag budget variances or delays.

Community engagement, accountability and social cohesion

• Promote feedback and complaints mechanisms and refer issues appropriately.
• Foster social cohesion and monitor community relations.
• Maintain stakeholder partnerships and ensure donor visibility compliance.

Safeguarding Children and Young People and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International's Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
• Applies safeguarding, gender equality and inclusion, and Do No Harm principles in all field activities, including outreach, selection, training and data collection.
• Ensures participants, partners and service providers are aware of safe reporting channels and of the expected standards of behaviour.

What we are looking for:

Qualifications

• A bachelor degree in Social Sciences, Business Administration, Development Studies or similar field.
• 2-3 years of experience in community-based project implementation, preferably in an INGO, UN agency or NGO.
• Experience working with refugees and host communities in Egypt.
• Experience in organising trainings, workshops or community events.
• Experience in data collection, data entry and maintaining participant records.
• Good knowledge of the communities, local partners and local authorities in the assigned governorate.

Knowledge:

• Understanding of the needs and vulnerabilities of refugees and host communities, including young people and women, and the key actors most relevant to their interests.
• Awareness of gender transformative approaches, Do No Harm and community-based protection.

Skills

• Strong organisational and time management skills, with the ability to manage several activities at once.
• Ability to interact and work effectively with communities, partners and colleagues at all levels.
• Accurate data handling and good working knowledge of MS Excel, Word and KoBo or similar tools.
• A team player, good analytical, administrative and good report writing skills.

Behaviour

• Promotes and guarantees safety and security behaviours and procedures for self and the team.
• Takes the time and patience to understand the concerns of other people and takes care of them as individuals.
• Avoids any negative impact of implementation- Do No Harm
• Promote individual and organisational learning through systematic reflection processes, documentation, dissemination and knowledge management.

Please respond to the requirements of this role in your application.

Only applications in English language will be accepted.

Location: On site working and the role is based in three locations- Alexandria, Damietta and Cairo.

Reports to: Project Officer (in the respective location)

Job Grade: Hay Level 11

Contract end date: 30th April 2027

Vacancy advert closing Date: 29th October 2026

This vacancy is open to Egypt nationals only.

Equality, diversity and inclusion is at the very heart of everything that Plan International stands for.

We want Plan International to reflect the diversity of the communities we work with, offering equal opportunities to everyone regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex or sexual orientation.

Plan International is based on a culture of inclusivity and we strive to create a workplace environment that ensures every team, in every office, in every country, is rich in diverse people, thoughts, and ideas.

We foster an organisational culture that embraces our commitment to racial justice, gender equality, girls' rights and inclusion.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. This means that we have particular responsibilities to children that we come into contact with and we must not contribute in any way to harming or placing children at risk.

A range of pre-employment checks will be undertaken in conformity with Plan International's Safeguarding Children and Young People policy. Plan International also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this scheme we will request information from applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.

Disclaimer: Plan International is an equal opportunity employer and does not discriminate applicants on any basis. We also do not charge Job seekers any fees at any point of the recruitment process.