Project Assistant

Job Description:

Now hiring for a Project Assistant - Direct Hire

Location: Toledo, OH

Pay Rate: $21.60 per hour

Shift: 8:00 AM - 5:00 PM; overtime as needed

Make Life Easier. One Calendar, One Inbox, One Crisis at a Time.

Every team needs that one person who just gets it done. As a Project Assistant, you'll manage the details, support the crew, and keep the operation running like a pro. Your organizational skills and upbeat energy make you the go-to person everyone counts on.

Looking for Project Assistant jobs in Toledo where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

If your skills and experience are a good match for this role please apply today.

Education Requirements

• High school diploma or equivalent required.
• Associate degree or additional education in Business, Logistics, Supply Chain, Manufacturing, or a related field preferred.
• Strong computer skills with proficiency in Microsoft Excel, Word, and Outlook required.

Experience Requirements

• Previous experience in administrative support, project coordination, manufacturing, logistics, inventory control, shipping, or data entry preferred.
• Automotive manufacturing, production launch, warehouse, materials management, or supplier experience is a plus.
• Experience maintaining inventory records, traceability documentation, labels, packing lists, and shipping paperwork preferred.
• Intermediate Excel skills, including formulas, sorting, filtering, formatting, and report tracking, strongly preferred.
• Ability to manage multiple priorities, meet deadlines, and maintain a high level of accuracy and organization.

Physical Capabilities

• Ability to sit for extended periods while working on a computer.
• Frequent use of computers, keyboards, phones, and other office equipment.
• Ability to communicate effectively with team members, suppliers, and customers.
• Occasional walking, standing, and participation in warehouse, shipping, or production-floor activities.
• Ability to work overtime and travel occasionally as business needs require.

Job Duties

• Support multiple projects by maintaining documentation, trackers, reports, and customer-required records.
• Create, update, and organize project files, inventory records, material status reports, and traceability documentation.
• Prepare and verify labels, packing lists, shipping documents, and customer submissions.
• Enter and maintain accurate data in Excel and company systems.
• Coordinate samples, materials, prototypes, and shipments by confirming status, quantities, and documentation.
• Prepare meeting materials, record action items, and follow up on deadlines and outstanding tasks.
• Assist with KPI reporting, project status updates, and management reports.
• Communicate with internal teams, suppliers, and customers to support project execution and resolve documentation issues.
• Report discrepancies, shipment concerns, inventory issues, or project risks promptly and professionally.

Benefits vary by client and are confirmed at the time of offer. Examples may include:

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)

Make things happen. Start your new chapter now. Apply Now.

What You Will Do

As a Project Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

The Project Assistant supports the flow of information, communication, and coordination within a professional office setting. This role requires strong organization, accurate recordkeeping, and the ability to provide dependable support across a variety of administrative needs.

Successful Project Assistant candidates are comfortable preparing documents, maintaining files, scheduling activities, answering questions, and helping teams stay aligned. The role requires flexibility, attention to detail, and the ability to adjust as priorities change throughout the day.

As a key support position, the Project Assistant helps create a workplace where people have the information, resources, and assistance they need to perform well.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.