Project Assistant

Project Assistant

Location: Sweetwater, TX
Job Type: Long-Term Contract

Are you an organized, detail-oriented professional who enjoys supporting fast-paced engineering and construction projects? We are seeking a Project Assistant to provide administrative and project coordination support to project managers and project teams. This is an excellent opportunity to join a collaborative environment where your organizational skills and attention to detail will help ensure successful project execution.

Key Responsibilities

• Provide administrative support for engineering and construction projects.
• Organize, maintain, and update project files, documentation, and communication records.
• Perform project-related data entry and maintain accurate project information.
• Track project status and assist with preparing monthly progress reports.
• Maintain project tracking systems, contact lists, calendars, and project execution documentation.
• Update engineering documentation, record copies, and project changes.
• Research and compile information to support project-related inquiries.
• Record and distribute meeting minutes for project team meetings.
• Answer incoming calls and direct inquiries appropriately.
• Sort and distribute incoming mail.
• Collect, process, and distribute client invoices and billing documentation.
• Prepare memos, correspondence, reports, and other project documents.
• Coordinate travel arrangements and internal support services for project personnel.
• Prepare outgoing mail, email distributions, shipping labels, and fax communications.
• Schedule conference rooms and coordinate meetings, presentations, interviews, and vendor visits, including room setup and cleanup.
• Assist with scheduling client interviews, presentations, and project meetings.
• Order and maintain office and project supplies.
• Provide general clerical support for multiple projects.
• Perform additional administrative duties as assigned.
• Follow all company policies, procedures, and safety standards.

Qualifications

• High School Diploma or GED required.
• Relevant office or administrative experience may be substituted for formal education requirements.
• Previous office, clerical, or project administrative experience preferred.
• Proficiency with Microsoft Office Suite, including:
  • Microsoft Word
  • Microsoft Excel
  • Microsoft Access
  • Microsoft PowerPoint
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently while supporting multiple project teams in a deadline-driven environment.
• Strong attention to detail and commitment to accuracy.

Preferred Qualifications

• Experience supporting engineering, construction, or industrial projects.
• Experience maintaining project documentation and tracking systems.
• Ability to prioritize multiple assignments while meeting deadlines.