Project Assistant
12 month contract
Sweetwater, TX 79556
Job Description:
This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requestedGeneral administrative support for company projects.
Organize and maintain project files, filing system and project communications.
Provide data entry for projects.
Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
Update record copies, engineering project documentation and changes.
Provide information to facilitate questions regarding projects and prepare research information.
Record minutes from Project Manager/team meetings.
Answer phones and direct calls.
Sort incoming mail.
Collect and distribute client bills and invoices.
Type memos, correspondence, reports and other documents as requested.
Coordinate travel arrangements and any other internal services for various project needs.
Prepare outgoing mailings and labels, including e-mail and fax.
Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.
Schedule and set-up client interviews, presentations and other meetings as requested.
Order and maintain supplies.
Update the project calendar and roster.
Assist in clericals needs on projects.
Maintain data entry of project contact list and project execution plans.Performs other duties as assigned
Complies with all policies and standards
Requirements:
High School Diploma/GED Required or
Applicable experience may be substituted for education requirements. Required
applicable office/clerical experience Preferred Proficient in Microsoft Word, Excel, Access and PowerPoint required.
ESPO Corporation www.espocorp.com 630-789-2525 View all open jobs at www.espocorp.com/jobs Leaders in Technical Recruiting & Staffing since 1965 ESPO has a comprehensive benefits package which includes PTO, Group Health and Dental Insurance, and 401k after you have satisfied the necessary waiting periods.
We are an Equal Opportunity Employer and value the benefits of diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity and expression, national origin, disability, protected Veteran status, or any other attribute or protected characteristic by law. If you need assistance applying, please get in touch with us directly.