Project Assistant

Examples of these tasks could be gathering internal/vendor documentation, maintaining spreadsheets, tracking tools, and other project related administrative work. Assist Project Managers and other departments in using the data management system and supplemental software to correctly save, track, and maintain documents.

Project Assistant
Marietta, GA
6 month temp to hire
wendyc@selectek.net

We have an opportunity with our client for a Project Assistant with a strong document control background.
Please find the overall functions of the position below:

1. Manage all transmittals sent out on behalf of the company.
2. Responsible for the accurate information displayed on the transmittals and the tracking of all transmittals using the company document control software.
3. Organizing, tracking, and processing incoming transmittals from customers or other outside parties such as vendors or other suppliers.
4. Responsible for monitoring and enforcing accurate record of each document within Document Control system. (E.g. document titles, numbering schemes, revision control, location, and any other required information in the data management system.)
5. In charge of the general upkeep and organization of the Document Control Software System.  This position is not, however, in charge of the IT support of that system.
6. Adheres to policy while maintaining the integrity of the documents distributed to customers and vendors.
7. Advanced understanding of the software used to perform basic functions.
8. To assist the Project Managers with tasks to help expedite a project.  Examples of these tasks could be gathering internal/vendor documentation, maintaining spreadsheets, tracking tools, and other project related administrative work.
9. Oversee document deliverables to customers based on contract scope.
10. Assist Project Managers and other departments in using the data management system and supplemental software to correctly save, track, and maintain documents.
11. Troubleshoot Document Control issues as reported by Project Managers and/or other Departments
12. Compile all necessary information for the Customer Data Book, as outlined per the Sigma Thermal standard or Sigma Thermal scope of supply for custom projects
13. Ensure that the Operating and Maintenance Manuals are complete, accurate, and sent out by the date promised to the customer. 
14. Maintain an understanding and knowledge of document deliverables on a project basis
15. Work with Project Managers/Engineers to submit document deliverables timely
16. Train other employees to use document control software and document processes

Skills Needed:

Document Control:
File Management / Handling
Workflow: Creation, Review, Modification
Transmittals / Distribution
Compliance
Traceability
                                   
Computer Competencies:
Intermediate Hardware 
Intermediate Computing and Applications
Data Entry / Data Integrity
Proficient in Database Management
Competent in Microsoft Office and Adobe PDF

Operations:
Ability to learn internal processes
Understand and follow internal procedures
Facilitate change and continual improvement of policies, procedures and internal processes

Required:

• Bachelor’s Degree in Business or similar
• 2 plus years in document control for an engineering or design firm.
• 2 plus years as a project assistant
• Experience with a CAD system preferably Autodesk Products
• Product Lifecyle Management software experience (Fusion Manage, TeamBinder, Oracle etc)

Please submit resume to: wendyc@selectek.net
Wendy 678-802-6616